Temporary Office Administrator

7 months ago


New Zealand Alpha Personnel Recruitment Ltd Full time

We are proud to represent our client who is a leader in the professional services consultancy sector. They are looking for a temporary Administrator for 4 weeks and this may be extended. They are looking for someone to start ASAP

You will have a key role in providing essential administrative support to the Business Services Manager and the rest of the consultants. You will need to have a positive attitude, be good with time management, and be willing to jump in and help wherever you are needed.

The role is permanent full-time, Monday - Friday, 40 hours a week.

**Duties include**:

- General office administration and support
- Organise catering for team events, including morning teas, lunches etc., and other functions/presentations
- Provide a professional and warm welcome to visitors, ensuring they are signed in, have been offered refreshments, and are shown to the appropriate meeting space
- Answer incoming calls in a timely manner, transferring calls as required and distributing messages
- Process incoming and outgoing mail and couriers.
- Provide assistance with building and carpark access for visitors
- Maintain tidy meeting rooms, storage spaces, and production area, stocking up with appropriate equipment and supplies
- photocopying, printing, scanning, laminating, binding/collation, and distribution of reports and documents
- Provide support for meeting room set-up and associated tele/videoconference technology. Troubleshooting where required. Log IT support tickets as appropriate
- dropping and picking up vehicles when required for service / WOF / maintenance
- Provide backup support to other roles and responsibilities including Reception/phone answering
- Other office duties as required

**To be considered you will ideally have**:

- Previous Office Administration experience
- Project coordination experience
- Intermediate to advanced Excel and Word
- Highly organised, proactive, and reliable
- High level of accuracy and an excellent eye for detail.
- Excellent written and verbal communication skills, and the ability to communicate effectively both in-person and over the phone.
- Excellent computer skills and computer savvy
- A full and current drivers license.



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