Executive Assistant

3 weeks ago


Auckland City, New Zealand University of Auckland Full time

**Company Description** Waipapa Taumata Rau** **| The University of Auckland**

The Faculty of Medical and Health Sciences is a diverse faculty with more than 10,000 students studying across six schools, led by world-leading researchers, teachers, and practising health professionals. Our Vision is to courageously lead and advance hauora across generations in Aotearoa. As such, we are committed to lead and advance the mana of Aotearoa as a global centre of Health learning, research, and innovation.
**Job Description** Te Whiwhinga mahi | The opportunity**

We are actively seeking a dynamic Executive Assistant who will lead a team dedicated to enhancing administrative support for the Associate Dean and Senior Professional staff within the Faculty of Medical and Health Sciences, elevating the team's overall capability and performance. This role will also provide executive level support to the Director of Faculty Operations and their team. This will include supporting and driving initiatives that will help the faculty deliver on its strategic objectives.

The role is **full-time** (30 hours per week), **permanent **position.
Remuneration: $68,600 - $84,700 dependent on experience.

**Some of the key responsibilities of the role include**:

- Developing collaborative working relationships with key stakeholders
- Provide executive level support for strategic initiatives, particularly focused on supporting the People and Culture and Enabling Environment strategic priorities
- Provide leadership, mentoring and direction to direct reports
- Ensuring the smooth operation of administrative support and executive assistant functions for the Faculty Operations function, including coordinating meetings, managing diaries, preparing agendas, and recording minutes for committees and staff meetings.
- Liaising with the faculty administration team to coordinate key internal processes.
- Coordinating recruitment processes.

**Nga Pūkenga Motuhake | Important Skills**
- High level of interpersonal skills
- Ability to communicate information clearly and concisely
- Negotiation skills and ability to build successful relationships
- Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information
- A proactive and flexible approach to work
- An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment
- Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information
- An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment

For more detailed information, please refer to the Position Description.

**Mō tō mātou rōpū | About the team**

The role is based in the Faculty Operations team (M&HS Building 505). You will be leading and working as part of a team of EAs in a busy but collegial/calm and friendly work environment.
**Additional Information** Ngā āhuatanga kei a mātou | What we offer**

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through flexible employment practices and a culture that encourages and supports staff to reach their full potential. We offer a competitive salary with five weeks’ annual leave, and over 300 different career development courses, discounted car parking, a generous parental leave allowance, childcare, and several other discounts on internal and external services.

For more information, please visit Staff Benefits.

**Me pēhea te tuku tono | How to apply**

Applications must be submitted online, by the closing date of **10** March 2024 **to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

**_ Equity_


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