Administration Services Manager

4 months ago

Christchurch, New Zealand University of Canterbury Full time

Te Kaupeka Pūhanga | Faculty of Engineering
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand
- Full-time 37.5 hours per week (1.0 FTE)
- Continuing (permanent) position
- Generous annual leave provisions and professional development opportunities
- Kia hiwa rā, kia hiwa rā_
- He hiahia, he pūkenga nōu ki te mahi a te Tautāwhi Matua? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei._

**Āu Mahi | What You Will Do**
In this role, you will provide professional management advice and assistance, particularly in the areas of finance, academic administration, and staff management.

You will also ensure the efficient and effective day-to-day management of the Department's administrative activities, in conjunction with the Head of Department.

**Mōu | Who You Are**

We are seeking an energetic and enthusiastic Administration Services Manager who has significant administration and people management experience. To be successful you will have:

- Proven experience in leading, managing, and coaching teams in an effective manner.
- Experience contributing to and implementing strategic and operational plans, working with stakeholders to achieve objectives, and leading specific operational projects.
- Experience in organizing meetings, managing correspondence, and providing secretarial support as needed.
- Advanced experience in maintaining and monitoring budgets, providing financial reports, and assisting with budget preparation and forecasts.
- Skills in monitoring research grants and consultancy accounts, advising on budget discrepancies, and assisting with financial planning for grants.
- Experience managing routine expenditure, ordering goods, and handling scholarships, reimbursements, and prizes.
- Experience in liaising with professional bodies, community organizations, and managing events and functions.
- A proven ability to maintain and update web pages, brochures, and other publicity materials, and to distribute information effectively.
- Experience directing and optimizing administrative support functions, including streamlining processes and ensuring efficient task completion.
- Excellent organisational skills, including time management and the ability to prioritise conflicting demands while maintaining a high level of accuracy.
- The ability to form positive and productive working relationships.

**Mahi Ngātahi | Who You Will Work With**
The Administration Services Manager will play a key role in fostering this collaborative environment, ensuring that tasks are distributed efficiently among the team of three, and that each member is empowered to contribute their expertise to achieve our collective goals.

The role of the Department of Mechanical Engineering is to remain at the forefront of research and technology and preserve our strong international reputation for high quality teaching. We aim to constantly develop our alumni and industry partnerships, to provide students with an education that is relevant to industry at the highest level, and to expand the scope of our research expertise by attracting and retaining highly-skilled academic and support staff.

For more information about the Department and our team, please visit our website.

Please take a virtual tour of our Engineering facilities.

**Ngā Painga o UC | Why UC**
Ngā Uara | Our Values of manaakitanga, whanaungatanga and tiakitanga guide our decisions and behaviour and provide a roadmap for how we do things at UC, affirming our commitment to pastoral care and support for our ākonga and staff. They challenge and inspire us to be the best we can, and make UC a great place to work and study. For more info on Ngā Uara | Our Values visit us here.

We are committed to accessible higher education, service to the community and the encouragement of talent without barriers of distance, wealth, class, gender or ethnicity. The University explicitly aims to produce graduates and support staff who are engaged with their communities, empowered to act for good and determined to make a difference in the world.

**The closing date for this position is: 20**th** September 2024 (midnight, NZ time)**:
**Pēhea te tono mai | How You Apply**

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role. If you hold a valid work visa and are physically present in New Zealand then you may also be considered.

LI-DNI

**Job Details**:

- Reference #
19955- Posted on
16 Sep 2024- Closes on
20 Sep 2024 23:59- Location(s)
Christchurch- Expertise
Administration- Job level(s)
Experienced- Work type(s)
Continuing (Permanent) full-time

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