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Executive Assistant
3 months ago
Who We Are...
When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.
OVERVIEW
The primary function of this position is to support and anticipate the requirements of the executive and to ensure that their schedule is organised and operates efficiently. At times this may mean acting as the Executives personal representative. This position will also be the lead on ANZ CSR and DE&I initiatives and projects
Requirements - EA to SVP & HEAD of Networks:
- Complete a broad variety of administrative tasks for the executive including; managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; screening phone calls and visitors, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Ensure all Group corporate creditor invoices and statements are coded, processed and forwarded to Finance.
- Manage and coordinate the executive's diary through scheduling and organising meetings, prioritise conflicting needs and handle matters proactively including; booking facilities/meeting rooms, refreshments and catering, ensure the executive and meeting attendees are notified, properly equipped and prepared.
- Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the executive updated.
- Research and prioritise incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response and follow up appropriately.
- Provide a bridge for smooth communication between the executive and internal departments.
- Constantly seeks opportunities to add value to the executive and to introduce process improvements.
- Manages external contacts; understands who they are, and keeps track of periodic communication needed for primary contacts including their EA's.
- Management of various projects as and when required.
- Flexibility to work varied hours when required.
- The employee shall ensure they are familiar with the employer's health and safety policies and procedures, and any modifications to those policies and procedures that may be introduced from time to time.
- Carry out your work safely and without endangering or causing harm to yourself, fellow staff members, contractors, customers, visitors, or the general public.
- Other duties as required.
- The Company may, after fair and reasonable consultation, change your duties, from time to time, for commercial reasons but not so as to substantially change the nature of the position.
- Work on projects that feed into WBD CSR overall strategy.
- Ensure a company has a positive impact on local communities and the environment.
- Raise public awareness of a company's social responsibility commitments through marketing.
- Conduct research into best practice.
- Creat partnerships with clients, employees, suppliers, charities, and other groups.
- Ensure that a company's policies meet legal and commercial needs.
- Organize events for employees.
- Encourage links between the company and educational or charitable groups.
- Spread the word in schools and local organisations about the company and construction in general.
- Report on social responsibility activity to senior leaders.
- Support and facilitate ERG or BRG activities (employee groups).
- DE&I work on projects that reinforce diversity in the workplace.
- Work with TA to ensure that DE&I is reflected in selection criteria and tools.
- Work with communications team to ensure all internal and external comms use non-discriminatory language.
- Review our selection criteria to verify they're objective and strictly job-related.
- Measure and forecast ANZ diversity metrics.
- Act as a consultant to underrepresented groups and make sure all voices are heard.
- Organise training related to DE&I initiatives.
- Ensure compliance with WBD diversity strategy requirements.
- Polished professional with significant experience supporting an executive in a fast paced, dynamic environment.
- Advanced PC skills.
- Proficient with technology including mobile devices.
- Experienced in handling a wide range of administrative and executive support-related tasks.
- High level of professionalism and demonstrated ability to handle confidential information accordingly.
- Excellent verbal and written communication and professional presentation skills.
- Strong organisational and prioritisation skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
- Strong ability to build cohesive relationships with people at all levels of the organisation and externally.
- Delivery of a professional service, both in quality and courtesy, and strong ability to build cohesive relationships with all internal and external clients.
- Outstanding problem solving skills and is able to resolve complex issues through timely, informed decisions that take into account facts, constraints and risk.
- Independent thinker who is able to perform and make necessary decisions even when information is limited or unclear.
- Ability to work well both independently and as part of a team.
- Demonstrated success where personal results and accountability are evident.
- Strongly committed to creating an environment where all employees are included, are treated with dignity and respect and are in a position to contribute to our future success.
- A strong relationship builder with a collaborative attitude and the ability to maintain positive relationships across a range of diverse stakeholder groups.
- Strong interpersonal skills with a high level of integrity and honesty.
- Flexible, reliable and discreet approach.
- Strong work ethic, engaged and motivated to do a good job.
- Takes ownership and makes things happen.
- Able to deal ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, isn't upset when things are up in the air.
- Is business savvy; knows how the business works, ensures that they are knowledgeable in current policies, practices, trends, technology, and information affecting the department and business as a whole.
- Driven toward results, can be counted on to exceed goals successfully, is constantly and consistently one of the top performers, positively pushes self and others for result.
This last bit is probably the most important Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.
Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.
If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at
