Senior Business Administrator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Mō te tūnga | About the role

You will be providing business and administrative support to the Alliance Manager, the Alliance Management Team and Alliance Services Board within the Defence Estate and Infrastructure (DEI) Alliance partnership.

This role focuses on supporting the partnership between NZDF and the Alliance partners (Beca, EY and GHD).

As a key part of the DEI Alliance operations team, you will:

  • Supporting and running fortnightly management team meetings and monthly board meetings, as well as preparing management documentation, including agendas and taking minutes.
  • Proactively managing critical administrative functions including event coordination and travel.
  • Maintaining networks and relationships both internally and externally.
  • Taking ownership of information flow and working collaboratively across the DEI Administration team.
Ngā pūkenga me ngā wheako | Skills and Experience

This role requires a strong administration or coordination background, someone with a can-do attitude open to improving processes, taking initiative to complete tasks through effective organisation skills.

Previous experience working with external partners and supporting upper management will be highly advantageous.

You will be a confident and pro-active communicator with strong interpersonal skills, and the ability to build positive relationships within the team and across all levels of the organisation.


Additional skills:

  • Ability to prioritise workload with attention to detail.
  • Ability to work as part of a team and autonomously.
  • Basic knowledge of facilities management (desired but not essential).
  • Possess excellent written and communication skills.
  • Knowledge of SAP and MS Office particularly SharePoint (highly desirable).
  • Energetic, possessing a sense of urgency.
  • Any relevant qualifications/previous administration or project coordination experience.
  • Previous experience working for a complex government organisation (advantageous).
  • Ability to forge and maintain relationships with stakeholders at all levels.
  • A genuine desire to deliver and provide outcomes to stakeholders in a timely manner.
Mō mātou | About Us

The Defence Estate and Infrastructure Unit is responsible for developing, maintaining and managing land and infrastructure assets to support NZDF military capabilities and all of government outcomes.

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

As a modern, professional military, it is our goal to maintain well trained, equipped and disciplined armed forces that can react to crisis at short notice.

Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family.
  • Fully funded life cover up to $300,000.
  • Access to holiday accommodation across NZ.
  • Discounts Handbook for selected retail, entertainment and service providers.
  • 5 weeks annual leave per year.
  • Flexible working environment and positive culture.
  • Opportunities for career development.
Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

Please note:

  • Applicants will be required to undergo a preemployment drug screening test prior to any offer of employment being made.
Applications close on Wednesday 13 September 2023.

Please note:

Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for.

The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Low level Security Clearance
- most preferably a NZ citizen, who has resided in this country continuously for at least the last five years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, the United Kingdom (UK) or the United States of America (USA); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

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