Executive Assistant, Hautū Deputy Secretary

2 weeks ago

Wellington, Wellington, New Zealand NZ Ministry of Education Full time
Permanent, full-time

  • EA support to two senior executives
  • Liaison with senior parliamentary ministers
  • Administrative, secretarial, coordination, research
Help shape the future of Education
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
We work to shape an education system that delivers equitable and excellent outcomes

At Te Tāhuhu o te Mātauranga | Ministry of Education, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whānau.

We shape the policies, settings and performance of the education system for early learning, schooling and tertiary.
We are making significant changes to how we deliver our purpose.

So that we:

  • Take practical action to give effect to te Tiriti o Waitangi.
  • Give priority to regional and local voice.
  • Deliver greater responsiveness, accessibility and integrated services and support.
  • Improve feedback loops and information flows.


Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures.

While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our ākonga in our education system.

Mō tēnei tūranga | About this role

We are looking for an Executive Assistant to provide high quality support to the Hautū | Deputy Secretary Hanganga, Matihiko | Infrastructure and Digital, as well as to the Group Manager Business Services.

The business group is one of the largest within Te Tāhuhu o te Mātauranga | Ministry of Education and calls for discretion and superb prioritisation skills.

This office works closely with parliamentary stakeholders so experience with political interface and knowledge of the machinery of government will be advantageous.

The role of Executive Assistant will also extend to communication with other senior level stakeholders and daily work will cover many areas within the Te Pou Hanganga Matihiko portfolio.

An interest or previous experience within a construction, infrastructure, engineering or property and asset management environment will be beneficial but is not a pre-requisite.

The ability to be adept at navigating a variety of tasks with poise, professionalism and a service-centric mindset are important and valued in the team.

This role requires a high degree of professionalism and efficiency as you will support two senior executives You will effectively manage their time, anticipate demands and make decisions.

In doing so, you will identify emerging issues and risks and take steps to manage them appropriately and consultatively where required.


We also offer:

  • Flexible working arrangements where everyone feels valued & supported
  • The ability to purchase extra days' leave
  • A range of employee network groups
  • An inclusive environment that encourages your personal cultural competency journey
  • Development and learning, including mentorship programmes and internal secondments
  • Wellness initiatives to support your overall health and wellbeing
Mōhou ake | About you

Ideally you will have proven significant EA experience ideally within the public sector, and some knowledge/experience in a property related field would be of benefit.


You will also offer:

  • Excellent verbal and written communication skills, including the ability to calmly and effectively respond to changing or complex situations.
  • Attention to detail and excellent time management and organisational skills
  • The ability to build and maintain strong relationships across a diverse group of contacts.
  • The ability to quickly establish and maintain a high level of trust and confidence both internally and with external stakeholders.
  • Proven experience with managing changes to multiple diaries
  • Experience with supporting a team of senior professionals in a collaborative and positive manner, providing appropriate support and guidance.
  • Demonstrated ability to identify and effectively manage risks to ensure delivery, minimising impacts.
  • A willingness to respond where there is urgency, complexity and sensitivity.


If you'd like to bring your skills to a rewarding role within an organisation that's continually reaching goals and striving for a better future for New Zealand, we'd love to hear from you.

Mātau rōpū ake | About our ministry, group, and team
Our group leads inclusive, accessible and integrated infrastructure, digital and transport services to the education system.

We are one of several pou of the Te Whare o te Mātauranga that work together to support Te Tāhuhu o te Mātauranga as a whole.

Each year, Te Pou Hanganga, Matihiko removes barriers to education by investing nearly $2 billion in the education system. Our group creates physical and digital learning environments that are critical for quality teaching and learning. These provide accessible, inclusive places, spaces and platforms where ākonga a

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