Executive Assistant

2 days ago

Auckland City, New Zealand Health New Zealand - Te Whatu Ora Full time

**Executive Assistant | Corporate Division | Waitematā District**:

- **Permanent, full-time role based at North Shore Hospital**

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
**About the Role**

As an Executive Assistant within the Corporate Division at Health New Zealand Te Whatu Ora Waitematā, you will be required to provide proactive, efficient and comprehensive assistance and support to the Chief Medical Officer, as well as other members of the group leadership team. With a keen eye for detail and a methodical approach, you will have the ability to quickly build and maintain relationships with important stakeholders.

Key responsibilities of the role include:

- Managing the CMO’s calendar, inbox, communications, and meeting arrangements
- Preparing agendas, presentations, and minutes for key committees and leadership meetings
- Coordinating events, travel, accommodation, and managing office supplies
- Supporting financial and HR administration, including processing invoices and timesheets
- Liaising with internal and external stakeholders, including handling official government communications
- Identifying opportunities for process improvement and supporting strategic projects and initiatives

This is a fantastic opportunity to play a key role at the executive level, supporting impactful work across the health system and working closely with senior leaders in a dynamic, purpose-driven environment.

Click here to view the position description.

**About Us**

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

For more information on living and working in Waitematā District, click here.

**About you**

To be successful in this role, you will have the following skills and experience:

- Proven experience as an Executive Assistant supporting senior leaders, with at least 5 years in a similar role within a large organisation
- Strong skills in calendar and meeting management, minute taking, financial administration, and travel coordination
- Excellent written and verbal communication skills with the ability to build effective relationships at all levels
- Highly organised with strong attention to detail, sound judgment, and the ability to manage competing priorities under pressure
- Proficient in Microsoft Office and general office systems
- Professional presentation and the ability to handle sensitive information with discretion
- Experience in the health sector or public service and exposure to project coordination is advantageous

**Working at Health New Zealand**

**How to Apply**

**Job reference: WDHB20230

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