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Executive Assistant

3 weeks ago

Auckland City, New Zealand Dalton Electrical Full time

Join a well-established, family-owned business with over 50 years in the industry We offer development opportunities, flexible work hours, Friday drinks and a very busy social club calendar

**Executive Support Opportunity at Dalton Electrical -**Executive** Assistant Wanted**

Dalton Electrical is a proud, family-owned business that has been providing electrical and automation services to New Zealand’s largest and most innovative manufacturers for over 50 years. With over 150 staff across offices in Penrose, Rosedale, and Wiri, we have built a reputation for excellence, and we're looking for an enthusiastic and dedicated Executive Assistant to the Senior Leadership Team to join us at our Central location (Penrose).

If you are someone who thrives in a people-facing role, enjoys variety in your day-to-day tasks, and is looking for a supportive work environment where you can truly make an impact, we want to hear from you

**About the Role**:
This full-time position is based at our Penrose office, conveniently located a 5-minute walk from the train station. Working Monday to Friday with flexible hours available (core hours typically 7:00 am - 4:30 pm), you will play a crucial role in ensuring the smooth and efficient operation of our administrative functions and providing key support to designated individuals within the team. Your responsibilities will be diverse and include:

- **Executive Assistance**:**Manage calendars, schedule meetings and appointments, prepare correspondence and reports, and handle confidential information with discretion.
- **Communication Management**: Act as a primary point of contact, managing the shared inbox an calenders, screening and directing calls, taking accurate messages, and responding to inquiries.
- **Client Liaison**:**Assist with client communication, including preparing documentation, following up on requests, and ensuring a high level of customer service.
- **Administrative Coordination**:**Provide comprehensive administrative support, including document preparation, filing, data entry, and maintaining organised office systems.
- **Financial Administration Support**:**Assist with processing invoices in our software system (Lentune), troubleshooting data import issues, and liaising with suppliers on queries.
- **System Support**:**Assist with our job costing system (SimPRO) to ensure data accuracy and provide administrative support as needed.
- **General Office Management**:**Ensure the smooth running of the office, including managing supplies and coordinating office maintenance as required.

**What We're Looking For**:
We are seeking a proactive and meticulous Executive Assistant with exceptional organisational and communication skills. You will be a self-starter with a strong ability to manage multiple tasks and prioritise effectively.

**Essential Qualifications**:

- **Exceptional Communication & Interpersonal Skills**: Demonstrated ability to communicate effectively and professionally, both verbally and in writing, with a friendly and helpful manner.
- **Strong**Organisational** Skills**: Proven ability to manage time effectively, prioritise tasks, and maintain meticulous attention to detail.
- **Tech Savvy**: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with SimPRO and Lentune will be considered an advantage.
- **Proven Experience**:**At least 3 years of proven experience as a Executive Assistant, or in a similar administrative support role.
- **Proactive and Initiative-Taking**:**A demonstrated ability to anticipate needs, identify problems, and take initiative to find solutions.
- **Discretion and Confidentiality**: Ability to handle sensitive information with professionalism and maintain strict confidentiality.
- **Team Player**:**Ability to collaborate effectively with team members and contribute to a positive working environment.

**What We Offer**:
At Dalton Electrical, we value our team and believe in offering a supportive environment where you can grow both professionally and personally. Here’s what you can expect when you join us:

- **A Friendly & Supportive Team**: We pride ourselves on a positive workplace culture, with regular coaching sessions and feedback to help you grow in your role.
- **Opportunities for Development**:**Develop new skills and gain experience working with industry-leading software systems.
- **Competitive Remuneration**:**We offer a competitive salary that reflects your skills and experience.
- **Active Social Club**: Get involved in team events and social activities throughout the year.
- **Flexible Working Hours**:**We understand the importance of work-life balance and offer flexibility in the hours you work.
- **Free Onsite Parking**: Secure onsite, reserved car parking.

If you’re ready to take the next step in your career and want to become a key member of a respected, long-standing company, we’d love to hear from you