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Executive Assistant to Egm Distribution

3 weeks ago

Auckland City, New Zealand IAG New Zealand Full time

Permanent Opportunity
- Location - Auckland
- Highly inclusive team, accessible, flexible work environment

**Ready for anything?**

At IAG, we live and work by our purpose to make your world a safer place. We are motivated by a unique culture that celebrates honesty, creativity, empathy, equality, and collaboration. We call it the IAG way, and it means we all share a ‘ready for anything’ mindset that sets the tone for positive actions and positive outcomes. We put heart into everything we do which guides us to create amazing things for our customers, our people and our communities.

As the largest general insurance group in Australia and New Zealand, we own some of the region’s most trusted brands, including AMI, State, NZI, Lantern, Swann and NAC. We are ready for anything.

We are looking for a dynamic and proactive Executive Assistant to support our Executive General Manager - Distribution as we continue to transform IAG to the digitally enabled, simple, strong insurer our customers and communities expect.

For your role to make a difference, you will be well organised, highly flexible, able to work with mínimal supervision, exhibit expert levels of written and verbal communication skills, and demonstrate continuous attention to detail.

In this role you will build great relationships within the Distribution Leadership team and across the IAG c-suite, driving team outcomes, lifting productivity, and addressing challenges.

You will exercise a high level of confidentiality and judgement whilst undertaking numerous concurrent tasks, demonstrating excellent organisational, prioritisation, time, and stakeholder management skills.

**Key Responsibilities**
- Efficient and proactive diary management including managing schedules and materials for the EGM Distribution
- Meeting and event management, including:

- Booking rooms, venues, catering, and equipment.
- Coordinating invitations, responses, and logistics
- Preparing and distributing agendas and papers.
- Extensive relationship management with external partners and suppliers, their support teams and their leadership teams
- Support the production of high-quality reports, documents and presentations using advanced computer skills.
- Manage travel and accommodation arrangements.
- Drive the capability uplift of the IAG assistant community through the adoption of new ways of working, deploying new technologies, and coaching colleagues in similar roles.

**Skills & Experience**
- Proven experience in providing support to executive and c-suite roles with geographically dispersed teams; experience supporting a customer function is highly desirable.
- Highly proficient in the use of Microsoft Office, SharePoint, OneNote, Teams.
- Energetic with a can-do attitude.
- Organised and professional with an ability to perform several tasks simultaneously.
- Ability to work autonomously and use initiative.
- Exceptional attention to detail.
- Excellent time management skills.

**Life at IAG & What we offer**

We pride ourselves on making the world a safer place, we make sure everyone at IAG lives their best possible life. After all, our people are our greatest assets.
- $500 health and wellness benefit each year after the first 12 months
- Up to 50% IAG personal Insurance discounts, partnering retailer discounts
- Career pathways development opportunities
- All computer equipment provided by IAG
- Comprehensive training and mentoring provided
- Inclusive and supportive work environment

Start your career journey with us
**Applications close on Thursday 1st September at 22.00.**

If you have any questions, please contact Stephanie Finch Talent Acquisition on (09) 9694045.

Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success