Executive Assistant

Tiakina te anamata, mā te tūhono i ngā tāngata me ngā wāhi o te inamata.

Mercury is a bold future focused organisation, leading the way with renewable energy and working toward a sustainable future. At the heart is our purpose; Taking care of tomorrow, connecting people and place today. This pushes us to do all we can to create a better future for our people, communities, and Aotearoa.

**Our Opportunity**:
We are seeking an experienced Executive Assistant to support two of our Executive General Managers who report to our Chief Executive. This Team is highly regarded, bring a wealth of expertise and are dedicated to putting our people, customers, communities, and shareholders at the heart of our business.

You'll be joining a small team of Executive Assistants supporting this lead team. This role currently supports our newly appointed CFO and Executive GM Strategic Affairs. These are big and busy roles where you'll be embraced as a well-respected member of the senior leadership team and feel empowered to speak up and contribute. Your time is spent equally supporting both executives however this can fluctuate depending on business priorities.

As a business, we are constantly evolving and adapting and this may mean that over the course of this contract, your EGM's may change, providing you more experience and exposure to Mercury.

**Key Responsibilities Include**:

- Administrative support, including managing complex diaries, ensuring that day-to-day priorities and changes are met and managed effectively
- Provide support in relation to the reporting requirements of the business units, including sourcing and reviewing data, managing the process content and presentation of reports (including board reports)
- Organising travel and accommodation
- Coordinate leadership team and business unit meetings, including agendas, minutes and following up action items
- Taking personal ownership for delivery of specific projects as required
- Attending numerous meetings where confidentiality is essential
- Event management of various internal and external events, both within Newmarket and our other sites in the North Island
- Providing cover for the Executive Assistant Team as required
- Liaising with other areas of the business to achieve outcomes and keep things moving.

**We are looking for**:
This role needs a confident communicator who can bring people together from all levels of a business. You're not afraid to speak up and guide people to get results and feel very comfortable working with a lot of confidential information. We have a great team of lively and passionate people and Mercury has a great vision, so you'll be exposed to many great initiatives and diverse thinking.

Your experience will include:

- Proven EA experience at GM and above level, preferably obtained in a medium/large corporate environment
- Ability to create quality business content for both internal and external use, including Board reports and presentations
- Extensive diary management and experience organising travel and accommodation
- Advanced MS Suite
- Experience in managing large team events where you are not fazed by managing a large group of people, retaining your calm manner and sense of humour - no matter what the challenge
- An excellent communicator and collaborative team player with the ability to build rapport and positive relationships with your peers and key stakeholders
- Ability to work proactively and autonomously with proven ability to maintain the highest level of confidentiality

**Mercury offers (full benefits are listed on our Career Page)**:

- Additional 5 days leave per annum (MyDays)
- $400 one off tax-free payment towards setting up your home office
- A diverse workplace where your unique abilities and talents will be recognised and encouraged
- Annual salary reviews with excellent parental leave policy, with the option to purchase additional leave
- The opportunities, career paths and facilities associated with working for one of New Zealand's largest multi-utility providers
- Flexible working policy - The autonomy and trust to work flexibly from our purpose-built premises and from home, recognising the value of this flexibility in the modern world
- Discounted health insurance and free life and income insurance
- Excellent well-being programme including up to $100 annual check ups and confidential assistance programme
- Gender affirmation leave and supportive bereavement leave to be taken when you lose anyone close to you, including your pet

Mercury is a learning organisation that is committed to providing you with opportunities to grow and develop that will benefit you now and in the future. Part of your role includes building your skillset and mindset through a variety of ways. We believe this creates an energised, innovative and agile work environment where you will feel valued.

**Job Details**:

- Reference #
- 38987
- Posted
- 12 Feb 2025
- Closing
- 26 Feb 2025 17:00
- Location(s)
- Auckland
- Expertise