Executive Assistant

4 days ago

Auckland City, New Zealand HAYS Full time

Temporary EA needed ASAP.

**Your new company**

***
At IAG, our purpose is to make your world a safer place. We are customer led and data driven and believe we have important responsibilities to enable the communities and people we service to be safer, stronger and more confident. In order to deliver on this purpose, we expect our people to demonstrate the IAG Way, take reasonable care for their Health & Safety and to celebrate and respect diversity in all its forms.

**Your new role**

***
- General EA support to three EMs from Claims, including diary management,reporting, meeting agendas, record-keeping, leave management and coordination of correspondence
- Respond to incoming calls and correspondence and redirect as necessary
- Operate and maintain routine and confidential filing systems
- Manage diary to ensure effective use of the EM’s time and non-essential meetings / correspondences are filtered appropriately
- Keep the diary up to date including booking meetings appropriately
- Liaison with other Executive Assistants and Personal Assistants across the business
- Taking minutes for meetings and distributing to the appropriate people
- Setting up and maintaining administrative systems and procedures; reviewing and developing improved or new ones as required
- Plan and organise meetings and required hospitality (catering and accommodation) arrangements

**What you'll need to succeed**

***

Industry and/or field experience
- Experience of carrying out a wide range of administrative tasks and functions within an office environment
- Strong word processing, presentation and spreadsheet skills as well as proficiency with the Microsoft suite of office products
- Experience of working as a Personal Assistant at a senior level
- Effective workload management and timely delivery of commitments
- Advanced proficiency with Microsoft Office suite
- High degree of confidentiality
- Demonstrates a high level of attention to detail
- Is proactive in identifying issues and developing solutions
- Goal focused and continually looking for process improvements
- Excellent interpersonal and communication skills, both verbal and written
- Ability to handle a number of tasks simultaneously
- Flexible in their work approach to effectively manage shifting workload

**What you'll get in return**

***
- 6-months contract
- $35-$37 phr + 8% holiday pay
- Rewarding job opportunity
- Work from home option

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2758182

  • Executive Assistant

    18 hours ago

    Auckland City, New Zealand Emergent Full time

    CBD location - Competitive salary package - Flexible working We have an exciting and rare opportunity to work for a household name and a leading New Zealand brand. Our client is needing an experienced, passionate Executive Assistant to join their dynamic, collaborative team in the CBD. This is a pivotal role supporting members of the Executive Leadership...

  • Executive Assistant

    3 days ago

    Auckland City, New Zealand Emergent Full time

    CBD - 12 Month Maternity Cover - Work for two Amazing Leaders! We are looking for a highly polished senior Executive Assistant who can support two Senior Leader within a large international business. This role requires an experienced Personal Assistant /Executive Assistant who has supported Senior Leaders in another complex business in the past. You will...

  • Executive Assistant

    4 days ago

    Auckland City, New Zealand Momentum Consulting Group Full time

    Work within a friendly, inclusive and supportive environment - Help make a difference to thousands of New Zealanders and their whānau - Permanent role based in Mount Wellington Our client, a well-established and successful not-for-profit organisation, has a truly positive social mandate. With a clear purpose for being, vision and values that inspire this...

  • Executive Assistant

    4 days ago

    Auckland City, New Zealand Cultivate Full time

    Bring better health and brighter futures for New Zealand children - Grafton based / access to onsite staff car parking - Hybrid model - a mix of office and work from home - Bring better health and brighter futures for New Zealand children - Grafton based / access to onsite staff car parking - Hybrid model - a mix of office and work from home The Starship...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand HAYS Full time

    Exciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...

  • Executive Assistant

    2 weeks ago

    Auckland City, New Zealand Emergent Full time

    Leading Financial Organisation - Executive Assistant - A collaborative work environment with high employee engagement A great opportunity has arisen for an Executive Assistant at one of New Zealand's leading financial organisations supporting Senior leaders. This role requires someone who is action-oriented and has advanced planning abilities. You will be...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand Chorus NZ Limited Full time

    Nau mai, haere mai. We’re Chorus. You may have already heard about us and know we’re the team empowering Aotearoa’s digital future with our ultra-fast fibre. We’re a talented bunch who are passionate about our purpose; Unleashing potential through connectivity. Enabling better futures for Aotearoa. **Te Momo Tūranga | Contract**:A permanent,...

  • Executive Assistant

    3 days ago

    Auckland City, New Zealand British American Tobacco Full time

    ... **BAT is evolving at pace - truly like no other organisation.** **To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!** **BAT ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT** **SENIORITY LEVEL: Experienced Non-Management Level** **FUNCTION**:Exec...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand Niche Full time

    **Executive Assistant** - Set Māori and Pasifika rangatahi up for success - Be the face of the organisation - Whānau and Community focussed kaupapa **Mō Mātou | About Us** The Koru Trust was created to uplift and support rangatahi and their whānau in the wider Auckland area, to prepare them for work and traject them on a successful life path. Our...

  • Executive Assistant

    3 days ago

    Auckland City, New Zealand TOWER Insurance Full time

    **Why you'll love working with Tower** At Tower, we live and breathe our values - they are at the heart of every interaction. **Our people come first, **we pride ourselves on creating a diverse and inclusive space that allows our people to thrive. Encouraging everyone to bring their whole selves to work, we aim to represent the diverse communities we work...