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Executive Assistant

3 weeks ago

Auckland City, New Zealand Auckland Transport Full time

Auckland Transport is so much more than what we might seem Ahead of us are some gritty projects, we have some highly skilled innovators and amazing talent working across our business. Our vision is fully supported by our leadership teams - to provide Easy Journey's for a growing and vibrant Auckland, with investment in public transport, safety on the network, roads, cycling, walking paths and innovation all key factors contributing to our vision.

The challenge for the Planning and Investment team is to bring together the strategy for the next decade and beyond. We are looking for someone who understands challenge and is motivated by helping our team and its Executive General Manager (EGM) reach their goals.

**The role**:
Key to success in this role will be your ability to work well under pressure, to be resilient to the challenge whilst all the time supporting a very busy EGM and at times the Senior Management team. This will range from diary management, board meeting preparation, whilst maintaining an oversight, and managing our reporting of our programme and quality of interaction with our governing bodies - Board, Council and its committees and our own Executive leadership team. You will be the administrative glue that will bring the team together with seamless organisation.

**We need**:

- Minimum of 4 years' experience in a busy professional office environment preferably as a Personal Assistant, Executive Assistant or Secretary where have been privy to sensitive information
- Intermediate to advanced experience of Microsoft Office, particularly Outlook, Word and PowerPoint
- Experience managing a diary that has regular conflicting appointments
- Impeccable internal and external customer service
- Excellent standard of service delivery
- High standard of time management skills and an ability to work under pressure
- The ability to treat information with sensitivity and confidentiality

In addition, we also offer:

- A chance to work on project unique to NZ i.e. no other infrastructure projects of the complexity and size across NZ
- Investment in your professional development and training
- Opportunity for greater leadership and accountability, the authority and autonomy to make lasting decisions
- Modern waterfront-based office
- Paid parental and partner leave
- Study assistance
- Health and Wellbeing benefits
- Professional memberships

**What's in it for You?**

AT is also committed to creating a diverse and inclusive workplace where people come first, we feel safe, respected, valued and supported, regardless of our differences.