Real Estate Executive Assistant

24 hours ago

Auckland City, New Zealand Pro Realty Ltd Full time

As a **Real Estate Executive Assistant**, you will play a vital role in ensuring the smooth operation of our real estate business. You will provide high-level administrative support to senior agents, assist with client communications, manage schedules, coordinate marketing efforts, and facilitate business development activities. Your proactive approach, attention to detail, and excellent communication skills will help drive the success of our team.

**Key Responsibilities**:

- **Administrative Support**:
Manage calendars, appointments, and meetings for senior agents and management. Prepare reports, correspondence, and presentation materials.
- **Client & Vendor Communications**:
Serve as the primary point of contact for clients, vendors, lenders, attorneys, and other stakeholders. Handle inquiries promptly and professionally.
- **Transaction Coordination**:
Assist with listing and buyer presentations, open houses, and transaction management to ensure smooth closings.
- **Marketing & Advertising**:
Coordinate the creation and distribution of marketing materials, online listings, social media posts, signage, and promotional events.
- **Business Development Support**:
Assist with lead generation activities, cold calling, follow-ups, and maintaining CRM databases to nurture client relationships.
- **Team Coordination**:
Support new agent onboarding, training sessions, and team meetings. Help track team goals and performance metrics.
- **Licensing & Compliance**:
Support licensing renewals, continuing education, and ensure compliance with real estate regulations.
- **Additional Duties**:
Perform miscellaneous tasks as required to support the sales team and company operations.

**Qualifications**:

- Proven experience as a Real Estate Assistant, Executive Assistant, or in a similar role within real estate.
- Strong understanding of real estate transactions, contracts, and industry terminology.
- Excellent organizational, multitasking, and time-management skills.
- Exceptional written and verbal communication abilities.
- Proficiency in MS Office Suite, CRM software, and real estate listing platforms.
- Ability to work independently and proactively.
- Valid real estate license or willingness to obtain one (preferred but not mandatory).

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional growth and licensing support.
- A collaborative and supportive work environment.
- The chance to work with a top-tier real estate team.

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