Executive Assistant

5 days ago

Wellington City, New Zealand HAYS Full time

Permanent Executive Assistant opportunity in the public sector - flexible working arrangements
**Your new company**
This public sector organisation is one of the Central Government Ministries, following the public service's commitment to make a meaningful difference for New Zealanders now and in the future. They are seeking an Executive Assistant to support two managers and their wider Information Technology team on a permanent basis.

**Your new role**
You will be supporting the Head of Technology - People, based in Auckland, and Head of Technology - Security, based in Wellington, with their calendars and correspondence, escalating and redirecting where necessary.

You will also provide secretariat support to the wider IT team by coordinating meetings, preparing agendas and taking and distributing minutes.

Please note: even though one of the managers works remotely from Auckland, the wider team and all events will be in Wellington so the Executive Assistant will need to be Wellington-based

**What you'll need to succeed**
You will bring strong experience of managing diaries and calendars, from a previous Senior Administrator, Coordinator or Personal Assistant position.

You will need to be confident managing an inbox on someone else's behalf, recognising when to escalate correspondence and when you can action it yourself. The managers need you to take initiative and understand priorities when it comes to calendar clashes and last-minute changes, but to know when to ask if you are unsure.

Experience in an IT environment would be beneficial, to ensure you can record details minutes and action points in meetings, as there will be some technical jargon, but this is not essential.

**What you'll get in return**
This is an excellent opportunity for an experienced administrator to step up into an EA role; the hiring manager is happy to consider experience with diary and inbox management from any background or title. The team is also very focused on having a healthy work-life balance so they offer flexible working arrangements, with 2-3 days available to work from home, and flexibility around start and finish times.

**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2702461

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