Executive Assistant

1 week ago


Wellington City, New Zealand Habit Health Full time

Closing Date: 31/10/2025

**Job Type**: Permanent - Part Time

Location: Wellington - CBD - Willis Street

Job Category: Administration and Office

**Pacific Health Group is a nationwide healthcare provider, specialising in the rehabilitation space. We enable people to live their best lives and empower our teams to realise their full potential.**

An exciting opportunity has come up for an experienced Executive Assistant to make their mark in providing excellent administrative support to our CEO and wider executive leadership team. We are looking for someone who has a knack for managing people and business-associated tasks, while also being a go-getter at running the office.

You will be efficient in tracking / running the changing needs of the Chief Executive's schedule and diary whilst providing administrative support to the Head Office should it be required. In turn, we will provide you with every opportunity to upskill, continue learning and being part of a busy yet fun-loving team.

**Main responsibilities**:

- Manage the CEO's diary, prioritising appointment requests to efficiently accommodate any last minute changes
- Ensure the Chief Executive's schedule runs on time, managing any delays or cancellations
- Prepare for meetings in advance - organising documents, setting up the meeting room, ensuring the CEO has all information needed etc
- Take meeting minutes

**The benefits of working with us**:

- We offer market-competitive salary, ensuring that our teams feel valued
- Annual budget set aside for professional development / study
- All efforts made to provide you with the work / life balance that suits your needs
- Permanent part-time role working 8:00am-12:00pm Mon-Fri
- Great team culture with regular social events, weekly treats, award schemes
- Access to the gym, fitness classes and pool at the Wellington Head Office
- Well-being initiatives: annual eye exam, flu vaccination, access to EAP services
- A minimum of 4-5 years in a PA / EA role, preferably providing support to senior levels in a large organisation
- Ability to proficiently diary manage
- Ability to work in a fast-paced environment and with a sense of urgency
- Attention to detail and ability to problem solve / think on your feet
- Ability to communicate fluently and effectively - as a representative for the Chief Executive and the Board, you will be a star communicator
- Integrity and professional in your day-to-day dealings

This role is only open to applicants who have unconditional working rights in New Zealand as there is no sponsorship provided for this position
- Confidentiality is assured_

**Pacific Health Group is an equal opportunity employer, dedicated to diversity hiring and providing a safe space to people of all cultures, languages, experiences and backgrounds.


  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand HAYS Full time

    Exciting opportunity for an Executive Assistant to join a fantastic public sector agency on a fixed term basis **Your new company** You will be a part of a public sector agency that puts the lives of New Zealanders first. Each day this agency moves closer towards the goal of lifting the living standards for all New Zealanders. They believe Executive...

  • Executive Assistant

    2 days ago


    Wellington City, New Zealand New Zealand Government Full time

    The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders. - _ - Kia hangai ake e te Manatu he ao-haumaru, _ao-tonui, ao-pumau, ki te oranga tonutanga _mo Aotearoa whanui._ **Executive Assistant to Deputy Chief Executive, People and Operations Group** - Set our Deputy Chief Executive People and...

  • Executive Assistant

    6 days ago


    Wellington City, New Zealand Chandler Macleod Full time

    This public sector agency is looking for an experienced Executive Assistant to join their evolving and dynamic organisation. This is a great opportunity to hit the ground running, share your knowledge and experience, and become a valued member of the team, where continuous improvement is at the forefront of all they do. **About the Role**: Reporting...

  • Executive Assistant

    1 week ago


    Wellington City, New Zealand New Zealand Government Full time

    Executive Assistant to Assistant Governor Information and Data Analytics Reserve Bank of New Zealand - 5 weeks annual leave + flexi leave - Open to reduced hours (0.8 fte) as well as full-time - Wellington based role in a central location close to public transport We are looking for an experienced Executive Assistant to join our Information and Data...

  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand Parker Bridge Full time

    **We are looking for Senior Executive Assistant's located in Wellington on a permanent or fixed term contract!** Are you an Executive Assistant looking for your next big move? We are currently looking for three EA to DCE level professionals to join this small ministry here in Wellington. Be part of once in a lifetime projects, support senior leaders, and...

  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand Chandler Macleod Full time

    **Permanent opportunity within a large Government Agency**: - ** Great location in Wellington CBD - beautiful office!**: - ** Competitive Salary!** **An excellent opportunity for an experienced Executive Assistant to join a fantastic government organisation.** **About the company**: A large government organisation located in the heart of...

  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand HAYS Full time

    Permanent Executive Assistant role in Wellington CBD **Your new company** This New Zealand tertiary education institution is a globally ranked education facility that is committed to civil engagement, sustainability, inclusivity, equity and diversity. Utilising their many years of research, talent and experience, this organisation is focused on the...

  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand Chandler Macleod Full time

    **About the temp opportunity** This Government organisation is in search of a skilled Executive Assistant who can actively participate as a valued member of the team, offering assistance, devising solutions, providing counsel, and driving enhancements. The Executive Assistant will receive backing from a team administrator and will be accountable for...

  • Executive Assistant

    1 week ago


    Wellington City, New Zealand Parker Bridge Full time

    **Parker Bridge is looking for an exceptional Executive Assistant for a temporary assignment located in Wellington!** **What you will be doing** - Prepare, deliver, and manage high quality administrative services to the DCE - Plan and arrange travel bookings and itineraries for domestic and international travel - Coordinate recruitment and onboarding...

  • Executive Assistant

    2 weeks ago


    Wellington City, New Zealand Chandler Macleod Full time

    **Salary up to $78k depending on experience**: - ** Central Wellington location**: - ** Great workplace culture with added benefits** **About the opportunity** This Government Agency is looking for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner (DC). You will work within the Executive...