Executive Assistant to Director

7 days ago

North Shore City Auckland, New Zealand NZDAISUKI.COM Full time

Our commitment is to provide exceptional service and unique experiences, connecting people with the beauty and culture of New Zealand. We also have a Japanese branch, allowing us to foster strong relationships with our Japanese stakeholders.

**The Opportunity**:
We are seeking an experienced and dynamic Executive Assistant to support our director. This fast-paced and varied role will require you to leverage your strong administrative skills, initiative, and problem-solving abilities to deliver outstanding results. Your mission will be to ensure efficiency and effectiveness, enabling our director to focus on leading the organization and driving success.

This is a full time role with minimum of 30 hours per week.

**Key Responsibilities**:

- Provide comprehensive executive support to the director, including diary management, meeting preparation, and correspondence.
- Manage relationships with stakeholders including regular meetings with our Japanese branch, Japanese stakeholders, and customers ensuring effective communication across the organization.
- Collaborate with other team members on organizational operations to promote effective communication throughout the company. This involves regular engagement with stakeholders from our Japanese branch to ensure seamless cooperation.
- Participate in meetings, accurately document minutes, and ensure that all action items are tracked and followed up promptly.
- Handle incoming and outgoing mail, file correspondence, and maintain organized records for easy access to information when necessary.
- Arrange travel, prepare expense reports, and prioritize tasks to meet deadlines.
- Prepare briefings and reports, organizing workflow to optimize productivity.
- Maintain confidentiality and operate with integrity at all times.

**Your Skills and Experience**:

- At least 3 years of proven experience as an Executive Assistant or Personal Assistant to a director or senior leader.
- Attention to detail and good problem-solving skills
- Understanding of Japanese business ethics and culture is highly advantageous.
- Strong verbal and written communication skills, with a good listening ability to understand the director's needs.
- An organizing superstar with outstanding multi-tasking ability, capable of juggling priorities calmly and effectively.
- A positive, friendly attitude with a high level of self-motivation and initiative, capable of working effectively without constant supervision.

**Other conditions**:
Since some meetings with our stakeholders operate on Japan time, you may be occasionally required to work from 1-9pm NZ time. Additionally, sometimes you will observe Japanese public holidays, which means you may work on NZ holidays if they coincide with weekdays in Japan.

**Why Join Us?**

**How to Apply**:
We look forward to welcoming you to our team

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