Executive Assistant to The Director of Property

6 days ago

Auckland City, New Zealand The University of Auckland Full time

Auckland, New Zealand
- Full-time
- UoA Department Name: Property Services
- Campus: Auckland City Campus
- Contract Type: Permanent
- Position Number: 55567369

**Company Description**:
**Waipapa Taumata Rau | The University of Auckland**

The University of Auckland is New Zealand’s leading University. It employs over 6,000 academic and professional staff to support over 42,000 students making us one of NZ’s largest employers.

We create globally transformative impacts through our distinctive strengths in world-leading research, scholarship, teaching and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific and our unique contribution to fair, ethical and sustainable societies.

**Te Whiwhinga mahi | The opportunity**

We are seeking a skilled and experienced **Executive Assistant** to provide high-level support to our Director of Property Services. This role is focused on partnering with one leader, but in the course of your duties, you will be involved in assisting and organising support for a wide variety of stakeholders.

This is a busy role and requires someone who can manage diaries, time, and competing priorities with a positive approach and open communication.

As a friendly face and first point of contact for many internal and external stakeholders, you will enjoy providing executive level support and a high level of service, while also empowering and guiding others to find the answers they seek. In seeking your own answers, you will be resourceful in sourcing information and building strong relationships to collaborate well with other EAs and colleagues within the university.

For more detailed information, please refer to the Position Description.

**Mō tō mātou rōpū | About the team**

You will directly support the leader of our property services division, who oversees the maintenance and construction of one of the largest property portfolios in central Auckland. The Property Services team has a strong reputation for providing a leading-edge planning and development consultancy that contributes to the success and shapes the look of the University of Auckland.

We build and service some of the largest and most complex buildings and construction projects in the country.

Te Rautaki Tūāpapa, our new Estate Strategy to 2030, reinforces our commitment to sustainability and provides a cohesive, future-focussed and coordinated approach to investment in, and management of, our physical environments throughout the University estate.

**He kōrero mōu | About you**

You will be an experienced** Executive Assistant or Personal Assistant** who has partnered with a director or with senior managers in a busy environment in the past. We are looking for you to think beyond the next action, and to be strategic in your thinking.

You do not need specific qualifications, but you will need to be able to speak to your experience of diary management, calendar management, minute taking, room and travel booking, event coordination, and document proofing and editing. It would be an added benefit if you consider yourself skilled at enhancing presentations.

**Ideally, you will**:

- Have excellent time management, prioritisation and organisation
- Consider yourself to have exceptional professional written and spoken communication skills
- Be experienced in action point minute taking and, to a lesser extent, full minute taking
- Be resourceful and skilled at finding new information, acquiring new skills and getting answers
- Be a skilled copywriter/proofreader with Microsoft Office skills, and the ability to enhance documents and presentations
- Consider yourself an excellent problem solver, collaborator and someone who enjoys developing efficiencies and process improvements
- Be skilled at negotiation and politely guiding others to ensure all stakeholders are well supported and get what they need in a way that is sustainable for your time.

**Ngā āhuatanga kei a mātou | What we offer**

We offer our staff more than just a job, we provide them with an opportunity to be part of a dynamic, world class organisation which provides staff with benefits and support throughout their lives and careers.

The University is committed to providing an excellent working environment through:

- A **37.5 **hour working week
- Up to **6.75% company superannuation scheme**:

- We realise your time is important to you, so we offer a range of leave entitlements, including **five weeks annual leave a year **and the option to buy and sell leave
- The nature of the role does mean that you will need to be in the office more than not, but we have genuine **flexibility on working from home (WFH) **and** start/finish times** to make sure that this role works for you and the team
- Your happiness and wellbeing at work is important to us, so we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discount

  • Executive Assistant to The Director of Property

    6 days ago

    Auckland City, New Zealand University of Auckland Full time

    Company Description **Waipapa Taumata Rau | The University of Auckland** The University of Auckland is New Zealand’s leading University. It employs over 6,000 academic and professional staff to support over 42,000 students making us one of NZ’s largest employers. We create globally transformative impacts through our distinctive strengths in...

  • Executive Assistant

    4 weeks ago

    Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau** **| The University of Auckland** - The University of Auckland is Aotearoa New Zealand’s leading University ranked _13th place_ in the 2024 Times Higher Education Impact rankings for sustainability. Employing over 9,000 staff supporting over 46,000 students, we are one of NZ’s largest and most diverse...

  • Executive Assistant

    3 weeks ago

    Auckland City, New Zealand KC property service limited Full time

    **Company**: YIGOLI NZ Limited **Location**: Auckland, New Zealand **Pay**: 30- 40 NZD (40 hours per week) **About YIGOLI**: YIGOLI China is a leader in the car wash industry, renowned for its revolutionary technology and commitment to sustainability. **Exciting Opportunity**: YIGOLI is expanding to New Zealand, and we are seeking an experienced...

  • Director of Property

    3 weeks ago

    Wellington City, New Zealand Department of Internal Affairs NZ Full time

    **Type**:Permanent **Hours**:Full time **Location**:Wellington **Business Group**: Workplace Services **Branch**:Organisational Capability and Services **Salary**:$139,381 - $187,070 - Bring your expertise in property portfolio management and people leadership - Permanent, full-time role, central Wellington location - Great opportunity for an aspiring...

  • Executive Assistant to Director

    4 weeks ago

    Auckland City, New Zealand Kings Recruitment Full time

    Large Health Services organization supporting NZ's COVID Response - Experienced EA to support dynamic Director of the Covid Response team - Fast paced, complex & changing environment. Are you ready for a challenge? Our large Health Services client, based in Freemans Bay, is working to support the Governments COVID response. The business is being run by an...

  • Director, Property Management

    2 weeks ago

    Auckland City, New Zealand CBRE Full time

    **Director, Property Management** **Job ID** - 194476**Posted** - 25-Nov-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Property Management **Location(s)** Auckland - Auckland - New Zealand - **Director Commercial Property Management**: - ** Premium Commercial Assets**: - ** Auckland | Tāmaki Makaurau** Great...

  • Director of Property

    3 weeks ago

    Wellington City, New Zealand New Zealand Government Full time

    **Type**: Permanent Hours: Full timeLocation: WellingtonBusiness Group: Workplace ServicesBranch: Organisational Capability and' Services Salary: $139,381 - $187,070 - Bring your expertise in property portfolio management and people leadership - Permanent, full-time role, central Wellington location - Great opportunity for an aspiring General Manager Are...

  • Property and Administration Assistant

    3 weeks ago

    Auckland City, New Zealand Chandler Macleod Full time

    Fantastic part-time 8-month temp opportunity for an experienced Property and Administration Assistant to become part of the family at this well-respected, NZ owned organisation. Located in the heart of Auckland CBD, this role is Monday to Thursday - 20 hrs per week (office based), where you will be provided training and variety within the role. **About the...

  • Property and Renovation Manager

    9 hours ago

    Auckland City, New Zealand Platinum Property Management Group Full time

    **Property and Renovation Manager** Platinum Property Management Group is an Auckland based company that offers three types of services: 1) Rental portfolio management, 2) Residential renovation work and 3)Project management service. We pride ourselves on being personable while having exceptional knowledge of all things related to properties. The primary...

  • Director Property

    6 days ago

    Wellington City, New Zealand New Zealand Government Full time

    Director, Property and Assets - Champion excellence in a diverse Ministry property portfolio - Influence the continuous improvement of the centralised property and asset functions - Support the delivery of significant property investment projects Mō te Manatū Ahu Matua│About MPI The Ministry for Primary Industries is an incredibly diverse organisation...

  • Executive Assistant to Executive Director

    3 weeks ago

    Wellington City, New Zealand New Zealand Government Full time

    If your superpower as an Executive Assistant is all about providing the highest quality support through smart communications, efficient use of technology, proactive thinking, and bringing your best self to the team, then this role is for you. Mō te tūnga | About the role We are looking for a high-performing Executive Assistant to provide high quality...

  • Executive Assistant to Executive Director

    5 days ago

    Wellington City, New Zealand New Zealand Government Full time

    If your superpower as an Executive Assistant is all about providing the highest quality support through smart communications, efficient use of technology, proactive thinking, and bringing your best self to the team, then this role is for you. Mō te tūnga | About the role We are looking for a high-performing Executive Assistant to provide high quality...

  • Executive Assistant

    4 days ago

    Auckland City, New Zealand HAYS Full time

    Work in an Executive Assistant role for a family, located in the CBD. **Your new company** Work in an Executive Assistant role for a family, located in the CBD **Your new role** Work alongside the team of three EA's managing the day-to-day operations of a family - you will be assisting with both personal and business matters. - Provide personal support to...

  • Executive Assistant to Director

    5 days ago

    Auckland City, New Zealand International College of Auckland Limited Full time

    **The role will include, but not limited to**: - Mastering Director’s priorities and providing comprehensive administrative support to Director to ensuring efficient day to day operations. - Acting as the point of contact between Director and school colleagues. - Cultivating strong relationships with key stakeholders to facilitate effective communication...

  • Senior Property Consultant

    4 days ago

    Wellington City, New Zealand Property Institute Full time

    **About the business and the role** At SLR we Make Sustainability Happen. SLR is an international environmental consultancy with a globally recognised reputation for providing high quality tailored services. With close to 850+ staff in APAC alone, we provide consultancy advice and support on a wide range of strategic and site-specific issues to a diverse...

  • Executive Assistant

    4 days ago

    Wellington City, New Zealand The Treasury Full time

    **Mō mātou | About Us** Here at **Te Tai Ōhanga - The Treasury**, we are committed to _Tiakitanga_ (our role of stewardship) to make Aotearoa a better place for people today and in the future. We safeguard New Zealand's finances and are the Government's trusted economic advisor. Our vision is to lift living standards for all New Zealanders. **Kōrero...

  • Commercial Property Manager

    3 weeks ago

    Auckland City, New Zealand Stonewood Group Full time

    About us The Stonewood Group is one of the largest property developers in New Zealand. We focus on large scale mixed use property/projects including hotels, residential, commercial, office, and landmark property/projects, like the Westpac Building in Lambton Quay and the Five-star Pullman Hotel in Rotorua. The Group also owns Stonewood Homes, which has...

  • Executive Director of Operations

    2 days ago

    Auckland, Auckland, New Zealand Hunter Campbell Full time

    About Total Property Services: Celebrating over four decades of excellence, TPS is a 100% New Zealand-owned leader in commercial property services.Their comprehensive offerings include commercial cleaning, property maintenance, and height access services, tailored to meet the unique needs of partner customers.Their commitment to sustainability and...

  • Executive Assistant

    4 days ago

    Auckland City, New Zealand HAYS Full time

    Exciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...

  • Executive Assistant

    3 weeks ago

    Wellington City, New Zealand New Zealand Government Full time

    The secret to our success is our people. While we are ordinary people, we are not all the same. We welcome diversity, in all its forms, in fact we consider it a strength. Join us and work at the heart of national security to protect New Zealand and New Zealanders. Our Executive Assistant position is a great opportunity if you're looking for a role at the...