Administrative Assistant

2 days ago


Wellington, Wellington, New Zealand Tangram Full time

Job Overview

We are seeking a highly organized and skilled Administrative Support Officer to join our team at Rimutaka Prison. This is a 12-month fixed-term contract role, providing high-quality administrative services to internal and external customers.

About the Role

You will be an integral part of our dedicated Administration team, delivering a range of administrative services including telephone support, checking of incoming and outgoing prisoner mail, attending and taking meeting minutes, information management and filing, data entry, and general administration office support.

  • Fielding remand legal queries
  • Bookings for phone calls and legal visits
  • Processing and organizing of paperwork
  • Liaising with lawyers in a professional manner to ensure timeframes are met

Requirements

To be successful in this role, you will need:

  • Knowledge of administrative systems, processes, and technology combined with experience in providing administrative support to a team
  • Proficient computer skills and experience using Microsoft Word, Excel, and Outlook
  • A personable yet professional communication style - both verbal and written
  • The ability to multitask, organize effectively, and display common sense
  • Able to work autonomously and in a team environment, with the ability to develop, foster, and maintain positive working relationships within a diverse environment
  • High levels of integrity and the ability to work in an environment where maintaining privacy is paramount
  • An understanding of tikanga Maori and the ability to adapt to working in this space to align with the Department's Hokai Rangi Strategy
  • A current and full clean New Zealand driver licence


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