Administrative Assistant for Pacific Area Office

3 days ago


Auckland, Auckland, New Zealand Thechrist Full time
Thechrist: Administrative Assistant for Pacific Area Office

At Thechrist, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Pacific Area Office. This is a permanent full-time position reporting to the Director of Church Schools (CS).

This role plays a crucial part in assisting in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leaders and/or one or more functional teams or work groups. This role works under general supervision and handles moderately complex issues and problems that require solid administrative support working knowledge.

Key Responsibilities:
  • Assist Director with communication, planning tasks & support projects, conferences, programs, or processes
  • Compile data from various sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using diverse software and platforms
  • Take meeting minutes and manage meeting documentation
  • Use computer applications and software to schedule meetings, appointments, and maintain calendars
  • Make travel arrangements
  • Maintain a current Area office and CS calendar. Update all Area Office events and CS events & terms regularly
  • Assist with p-card reconciliation and other basic budget activities
  • Prepare accurate school reports and submit them in a timely manner
  • Facilitate the proper ordering of S&I materials
  • Answer moderately complex telephone and email requests
  • Ensure that S&I area office technology (computers, printers/copiers) are working appropriately, and adequate supplies are on hand to keep them functioning
  • Participate in training Administrative Assistants and mentor lower-level employees
Requirements:
  • High School Diploma or equivalent and 2 years of administrative or related experience
  • Solid administrative support working knowledge
  • Communicate professionally in writing and verbally
  • Utilize Microsoft Office and other software at an intermediate level
  • Schedule appointments, create and analyze spreadsheets, prepare presentations, take notes and minutes, and update documents
  • Operate and maintain standard office equipment
  • High organizational skills and attention to details


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