Executive Assistant

6 months ago

Wellington Central, New Zealand Te Whatu Ora Full time

Join Health New Zealand - Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.
- **Full time role**:

- **Based in Wellington**

**Te whiwhinga mahi | The Opportunity**

The core purpose of the Hospital and Specialist Services directorate is to deliver high quality hospital and specialist services to the people of Aotearoa, when they need it. The Hospital and Specialist Services National Functions exist to support regional and local teams and they will work closely with the teams that support and deliver care.

The Executive Assistant is responsible for providing comprehensive, high quality and timely support and assistance to the Head of Business and Office Support Lead as well as supporting the National Director for H&SS and their EA. In this role, you will work to ensure that the Executive Lead's work programme is proactively managed to ensure smooth and effective delivery. This includes dealing with matters of a highly confidential and sensitive nature.

On a day to day basis you will be responsible for managing the Executive Lead's schedule, appointments, and travel arrangements, ensuring efficient time management and seamless logistics. You will also act as a liaison between the Executive Leads and other senior leaders, business units and external stakeholders. You will also be providing a secretariat function when the Senior Leadership team meet.

**Mōu | About you**

You will be an experienced Executive Assistant whose previous roles have involved supporting multiple leaders within a complex organization - possibly within a government organisation.

In previous roles you've been known for your efficiency and ability to keep up with a fast pace of incoming work. You've got a continuous improvement mind-set and natural agility. You will be culturally competent, with a continuous improvement mind-set and natural agility. Most importantly, your initiative allows you to assess and solve complex issues while working at pace.

You will be required to work with a range of teams and audiences in this role so you will need to be an excellent communicator who is able to engage with stakeholders and network across the Hospital and Specialist Services directorate and the wider organisation.

**Ngā pūkenga me ngā wheako | Skills and experience**
- Previous experience(ideally 3-5years) in an Executive Assistant role providing support to a senior executive and their team
- Demonstrates an understanding of office management procedures and an ability to think ahead, use initiative, prioritise, and deliver work on time to a required standard. Is well organised, able to meet deadlines with the highest level of accuracy and confidentiality
- Demonstrates an ability to relate positively to people at all levels

**Ka kawea e koe | You will bring**:

- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever-changing world**

Health New Zealand - Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Nau mai, uru mai | Come and join us**

When you join us, you become part of transforming the health system. This is a once in a life-time change,that will touch the lives of everyone in Aotearoa, and future generations.

Our name, Health New Zealand - Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system - Māori, Pacific and Disabled People.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion**

**Me pēhea te tuku tono | How to apply

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