Executive Assistant

6 months ago

Wellington Central, New Zealand Te Whatu Ora Full time

**On offer is the opportunity to make a positive impact in an organisation that makes a difference to people's lives**:

- **Contribute to transforming the future of health in this Executive Support role**

Join Health New Zealand Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

**Te whiwhinga mahi | The Opportunity**

The National Public Health Service within Health New Zealand Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

This is a full-time, permanent position; an opportunity for a busy role where you will be in your element providing the highest level of support. The primary purpose of the **Executive Assistant** is to provide excellent quality, timely, one-to-one executive support to the Director of Intelligence of the National Public Health Service, and to the broader directorate. This will include dealing with matters of a highly confidential and sensitive nature, and containing content where attention to detail is crucial.

**Mōu | About you**

As an experienced Executive Assistant, you will enjoy solving complex problems, are motivated by top-notch performance, and are someone that excels in a behind-the-scenes supporting role. To be successful you must be able to work at a fast-pace, juggle changing priorities, work cross-culturally and be someone that naturally enjoys an environment and role that is constantly changing. You must be able to work as a team with other coordinators, and take pride in contributing to the heart and culture of the directorate.

**Ngā pūkenga me ngā wheako | Skills and experience**
- 5-10 years previous experience in an Executive Assistance role, or similar, providing support to senior executives and their team
- Able to provide advanced and complex diary management with a strong focus on forward planning and time management ensuring the Director achieves their key priorities
- Professionally manage the Director's correspondence in a way that ensures they are investing time on the right outcomes and deliverables
- Partner and collaborate with the other senior leadership team members as and when required, and those within the Director's area of responsibility
- Schedule meetings, create agenda and record minutes and maintain a schedule of actions
- Collaborate closely with the Executive Assistants and coordinators across National Public Health Service
- Contribute to the improvement and development of business administrative processes, procedures, and systems within the NPHS and across Te Whatu Ora and Health Promotion Agency
- Respond effectively to the public, Ministers, Ministers' Offices, Chief Executives from other government organisations and other executive managers
- Demonstrated experience in a medium to large complex organisation, or other government agency
- Advanced skills in the MS Office Suite with special emphasis on Outlook & Microsoft Teams
- Excellent interpersonal, oral, and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders

**Ka kawea e koe | You will bring**:

- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever - changing world**

Health New Zealand Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion**

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Health New Zealand Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, ex

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