Executive Assistant

6 months ago

Auckland City, New Zealand Ministry of Education NZ Full time

Job Type: Permanent- Location: Auckland, NZ**Help shape the future of Education**
- We work to _**_shape _**_an _**_education _**_system that delivers _**_equitable_**_ and _**_excellent outcomes_**

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our ākonga in our education system.

**About this role |Mō tēnei tūranga**

We are looking for an Executive Assistant to provide high quality support to the Hautū | Deputy Secretary Te Tai Raro - Auckland and Northland regions.

Te Tai Raro are a locally led, regionally enabled and nationally supported team that provides leadership and integrated services to the education sector and others. This includes services such as learning support and education advice and regulation functions for schools and early learning services.

This key supporting role calls for discretion and superb prioritisation skills. This office works closely with parliamentary stakeholders so experience with political interface and knowledge of the machinery of government will be advantageous. The role of Executive Assistant will also extend to communication with other senior level stakeholders and daily work will cover many areas within the Te Tai Raro portfolio.

An interest or previous experience within the education setting will be beneficial but is not a pre-requisite. Knowledge of the public sector and working within government circles will be advantageous. The ability to be adept at navigating a variety of tasks with poise, professionalism and a service-centric mindset are important and valued in the team.

This role requires a high degree of professionalism and efficiency in your day-to-day delivery of EA support. You will effectively manage competing time pressures and anticipate demands and make decisions. In doing so, you will identify emerging issues and risks and take steps to manage them appropriately and consultatively where required.

You will provide support by effectively managing diaries, ensuring the Deputy Secretary is appropriately prepared for, and supported, in their day-to-day activities. This role performs a wide variety of, at times, complex administrative, secretarial, coordination and research responsibilities that require considerable confidentiality, initiative, tact and independent judgment.

Please note there is further information in the attached Job Description.

We also offer:

- Flexible working arrangements where everyone feels valued and supported
- The ability to purchase extra days' leave.
- A range of employee network groups.
- An inclusive environment that encourages your personal cultural competency journey.
- Development and learning, including mentorship programmes and internal secondments.
- Wellness initatives to support your overall health and wellbeing.

**About you | Mōhou ake
**Ideally, you will have proven significant EA experience ideally within the public sector, and some knowledge/experience in an education setting would be of benefit.

You will also offer:

- Excellent verbal and written communication skills, including the ability to calmly and effectively respond to changing or complex situations.
- Attention to detail and excellent time management and organisational skills
- The ability to build and maintain strong relationships across a diverse group of contacts.
- The ability to quickly establish and maintain a high level of trust and confidence both internally and with external stakeholders.
- Proven experience with managing changes to multiple diaries
- Experience with supporting a team of senior professionals in a collaborative and positive manner, providing appropriate support and guidance.
- Demonstrated ability to identify and effectively manage risks to ensure delivery, minimising impacts.
- A willingness to respond where there is urgency, complexity and sensitivity.
- The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

If you’d like to bring your skills to a rewarding role within an organisation that’s continually reaching goals and striving for a better future for New Zealand, we’d love to hear from you.

**About our group and team | Mātau rōpū ake**

Te Mahau takiwā Te Tai Raro, is a frontline regional group consisting of four regions, extending from the Far North | Te Tai Tokerau to each of the three regions within the Tāmaki district | wider Auckland area.

Te Tai Raro Tāmaki Herenga Tāngata (North & West) provides leadership and integrated services to the sector and others. This includes services such as learning support and education advice and regulation functions for schools and early learning services.

As a frontline group we develop and harness existing relationships with communities at the regional and local level through the Directors of Education, incl

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