Business Support Administrator

11 hours ago

Auckland City, New Zealand JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
This is an outstanding role for an enthusiastic and dynamic administration professional, crucial in ensuring the smooth running of the Industrial Agency Business team in Auckland. This will involve completing all administrative tasks efficiently and delivering a high calibre of marketing material; continuously reviewing and improving existing processes; ensuring required information is kept up to date in the JLL systems; and cultivating working relationships with key stakeholders to ensure timely processing of internal and external communication.

**Snapshot of the role**:
Draw up Agency contracts and manage other documentation
Liaise with Finance in regard to invoices, debtors and expense claims
Attend team meetings and report on any updates
Arrange flights and accommodation through corporate travel company
Organise on-boarding and off-boarding requests for the agency team
Assist brokers with end-to-end support on all marketing campaigns
Organise and support client functions when required
Enter data into JLL systems, creating and maintaining listings, availabilities, and opportunities

To be successful in this role, you will have a dedicated work ethic and willingness to go the extra mile to meet deadlines. You will be personable, positive and can enjoy a team culture while maintaining professionalism.
Proficiency in MS Word, Excel, Outlook, PowerPoint, Nitro Pro
Knowledge of social media platforms, online marketing tools and marketing campaign development and implementation processes
Experience with the production of marketing collateral and platforms
Understand and prioritise requirements and time constraints from a team of commissioned brokers
Ability to quickly learn new systems and/or follow new processes
Be able to generate clear and concise written communication
Have a strong attention to detail

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sights and imagine where JLL can take you...

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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