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Programme Coordinator

4 months ago

Wellington City, New Zealand New Zealand Government Full time

12 Month Fixed Term or Secondment opportunity to June 2025
This is an opportunity to be part of a fast paced team, which is rapidly developing its services, for a 12 month period starting in June 2024.
The unique role exists in the Delivery Unit which supports the planning and delivery of the Government's key priorities. This includes the reporting on the progress of achievement of Government Targets and the Government Action Plan to the Prime Minister and Cabinet. The Delivery Unit also provides guidance to public sector agencies responsible for delivery of these key Government priorities.

Ko wai koe | About you
If your happy place in a work setting is one where you can showcase your excellent organisational skills and forward-thinking work style, then this is the place for you. We're looking for an individual who has a proactive nature and can work ahead of the day to day work and provide a high level of support to the team on a wide range of administrative duties. We are also looking for someone who is willing to learn and further develop their skills in a supportive team environment.
By being proficient in office software and tools, including word processing, spreadsheets, and communication platforms you'll be an asset to the team by being able to manage multiple business systems at pace.
Equally, we're looking for a motivated team player with a can-do attitude and strong emotional intelligence.
You'll likely have a background and experience in the following areas:

- Experience working in administrative roles supporting senior leaders in the public sector and/or private sector, specifically within fast paced programme environments and under pressure.
- Proven experience scheduling and providing secretariat support for high level meetings, ensuring that all papers, correspondence and attachments are delivered in a timely and presentable way.
- Strong presentation skills in different formats and channels focused on the reader/audience.
- Essential to the role will be your ability to swiftly navigate systems and technology and manage a range of internal software systems efficiently.

About this role | Mō tēnei tūranga mahi
As the Programme Coordinator Team Administrator, you will play a key role in ensuring the smooth operation of the Delivery Unit's activities. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting important administrative and programme tasks. Your ability to maintain confidentiality and a professional approach, and manage multiple priorities will be critical to the team success.

**A few of the key responsibilities are**:

- Calendar management and meeting coordination.
- Document management and distribution.
- Working on programmes plans, presentations and reports.
- Office administrative support, ensuring systems and processes run efficiently and improvements to day to day workloads are implemented.

What we offer | Ta matou e tuku
The indicative salary range is $80,000 - $85,000 p/a (including Kiwi Saver contributions). Central Wellington role.
Me pehea te tono | How to apply