IT Programme Coordinator

4 days ago

Wellington City, New Zealand New Zealand Government Full time

About us The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities. As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

IT Programme Coordinator

Are you proactive with a solutions' focused attitude?

**Do you want to**:

- work for an organisation that makes a difference in people's lives
- assist in supporting the delivery of work in a team with a fantastic work culture
- be Wellington based with flexible working arrangements

The Ministry of Social Development (MSD) is one of New Zealand's largest government departments, providing services to support individuals, families, and communities. The work we do is crucially important with high expectations - and we are passionate about it. The Improvement, Systems and Technology team at the Ministry of Social Development is all about enabling people and partners with improved services and effective technologies so New Zealanders can easily access the support they need.
To support the delivery of our work programme, we are building our programme delivery practice in the Improvement, Systems and Technology Group and now are looking for a highly organised professional with a passion for coordinating IT programmes.
As a Programme Coordinator, you will work closely with the Project Managers and Project Teams to provide administrative and programme support.
Requirements of the role
- Providing administrative, project and programme support to the Programme practice
- Leading the coordination of programme meetings for management and governance, including scheduling, organising agendas, recording meeting
- minutes and following up on actions
- Providing advice and guidance to the Programme Manager on MSD processes, policies and standards
- Supporting the Programme Manager in providing best practice advice and guidance to project teams whilst contributing to process improvement and development of the Programme Manager practice
- Promoting and encourage programmes and projects
- Offering financial management support for project budgets, purchase orders, contract and invoice management
- Reviewing project artefacts for quality assurance, including risk and issue registers, action and decision registers, and performance reports
- Leading and coordinating the organisation of programme and project onboarding and offboarding, including resources and equipment
- Providing support with programme planning, tracking and reporting services
- Providing expertise in the use of various project planning and delivery tools
- Facilitating and participating in workshops and other learning sessions for programmes and projects

Experience you will bring to the role
- Experience in project/programme coordination in a project environment
- Experience in an Information Technology services environment, ideally with some in the public service area
- An eye for detail with strong prioritisation, organisation, and time management skills with ability to meet deadlines
- Successful people management skills utilised in a complex, changing environment
- Exposure to different Agile and traditional project delivery methodologies
- The ability to build and manage relationships with internal and external stakeholders
- Demonstrated ability in negotiating constructive outcomes in complex environments with competing priorities
- An understanding of technology capabilities and how they work together to deliver value
- Advanced skills in using office software packages, such as word processor, spread sheets, presentations, and project planning software
- The ability and experience to accurately collate data and provide the outcome to the required individuals
- Ability to work with numbers and produce and interpret relevant statistics and insights
- Excellent communication, self-management, and interpersonal skills
- Excellent documentation skills

Added values for employees
We are an organisation that has people at the centre of our work. At MSD we understand that our people do to their best, when they can be their best, and we're committed to fostering a work culture that is diverse, inclusive, and supportive.
You will work for an organisation that really makes a difference for New Zealanders, while having the opportunity to develop your career through mentoring, professional development, and on-the-job training.
You will also have access to the following benefits
- Study assistance
- Quali

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