Administration Coordinator

3 months ago

Christchurch, New Zealand New Zealand Government Full time

**Job title**: Administration Coordinator
**Role type**: Permanent, full-time
**Location**: Christchurch
**Salary range**: General Salary Range H: $59,559 to $69,022 per annum
Starting salary will be dependent on skills and experience of the successful applicant.
Kōrero mō te Tūranga - About the Role
We are looking for a Certification Administration Coordinator to join New Zealand Food Safety in a permanent full-time capacity. This position is based at the MPI Office, Christchurch with hours of 8.00am-4.30pm Monday to Friday.
As an Administration Coordinator, you will be part of our close-knit team. We are looking for someone who is well organised, and able to prioritise. You will be working with multiple stakeholders internally and externally and it is a great opportunity for someone who prides themselves in their ability to function to exact deadlines with high attention to detail and professionalism.
This is an exciting opportunity for someone to be part of the New Zealand government to issue certification and facilitate trade from New Zealand to overseas countries.
**Core functions will include**:

- Stakeholder communication and answering internal and external enquiries
- Preparation of documentation and final checks, data entry into systems and databases and filing paperwork.
- Advising live animal clients on processes and requirements, checking certificates for correctness, ensuring all required supporting documentation has been provided, organising which vets will sign the certificates and ensuring they are available when the client arrives.
- Processing and management of security paper and MPI Official Seals.
- Support the Christchurch Certification team including the Live Animal team in all administration coordination and other office support services as required.

The Certification unit work in a constantly evolving environment, so specific work activities may change in line with changing business needs.
Mōu - About You
You will be a great collaborator and will engage with the Team Leader Certification and the wider VS team to organise and prioritise your work and ensure turnaround times are met.
This position may be well suited to someone from an export background or account management who is looking for the next step in their career.
**To be successful for this role, you will have**:

- Excellent customer service and communication skills (face-to-face, telephone and written) with internal and external stakeholders
- Quality focus and works well under pressure
- Excellent time management skills: Be able to organise, prioritise, multi-task to efficiently accomplish tasks and meet objectives
- Strong administration background and accurate data entry skills
- High attention to detail and the confidence to gather, organise and understand information
- Demonstrate integrity and trust, ethics and values, resilience, adaptability, and openness

Mō te peka - About the Team
This role sits within the Christchurch Certification Team within the Verification Services Directorate of New Zealand Food Safety. Verification Services (VS) provides a range of food safety and biosecurity verification and certification services to support market access strategies for New Zealand.
Reporting to the Team Leader Certification, you will work closely with two certification administration coordinators who are also based at the Christchurch office and a team of certifiers based nationally to ensure excellent service delivery to exporters and importers.
Mō te Manatū Ahu Matua - About MPI
We're passionate about growing prosperity in the sector while ensuring respect for Kaitiaki - guardianship of our natural resources.
To find out more about the Ministry and what we do please click here.
Ngā hua o te mahi i te Manatū Ahu Matua - Benefits of working at MPI
- Up to 3 additional MPI leave days
- Career development and internal opportunities across the branch and organisation
- Bi-annual paid eye test and contribution to the costs of corrective lenses/frames

Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?
We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whanau and hāpori.
In your cover letter we'd like to know about you, your values, your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.
Applications close at 11:59pm on Friday, 25 October
Whāia ngā tūhononga ki MPI i konei - Follow MPI here
Links to Facebook, MPI Careers, LinkedIn, X

  • Service Coordination/ Administration

    4 months ago

    Christchurch, New Zealand Nurse Maude Full time

    Service Coordinator/ Administration - Community Nursing 1FTE Te Mahi/About the Position We are seeking an experienced administrator who has a passion for working with people and systems, to join our team in the key role of Service Coordinator. This is a permanent full-time position based in our Christchurch office, working 80 hours per fortnight. You...

  • Scheduling & Administration Coordinator

    1 month ago

    Christchurch, New Zealand Food & Health Standards Full time

    Auditing Solutions New Zealand (ASNZ) delivers food safety assistance, evaluation, and verification services to food and food-related industries across New Zealand. Our services and expertise help ensure that New Zealand consumers have safe and reliable food and water, while ongoing monitoring, training, and verification of clients ensures best practices...

  • Administrator/ Rehabilitation Coach Coordinator

    1 month ago

    Christchurch, New Zealand Laura Fergusson Brain Injury Trust Full time

    Administrator/ Rehabilitation Coach CoordinatorLaura Fergusson Brain Injury Trust – Christchurch, South IslandPermanent full time position available - 40 hours per weekAre you interested in joining a team where you can have real impact to make a difference in the lives of clients with Traumatic Brain Injury?We have a rare and exciting opportunity for an...

  • Homestay and Administration Services Coordinator

    4 months ago

    Christchurch, New Zealand Navitas Full time

    **About Us**: University Partnerships Australasia (UPA) is part of Navitas, a global leader in educational services, connecting students, universities, and industries with exceptional international education opportunities. Navitas partners with over 38 universities worldwide, offering a range of programs across 29 countries to more than 56,000 students...

  • Administrator Coordinator Princess Margaret Hospital

    6 months ago

    Christchurch, New Zealand Te Whatu Ora - Health New Zealand Waitaha Canterbury Full time

    Are you a seasoned administrative professional with a passion for providing exceptional support in a confidential and accurate manner? Are you ready to lead a dynamic team and contribute to the efficient operation of vital mental health services? If so, we have an exciting opportunity for you! **Mō te tūnga | About the role** As the Administrative...

  • Administrator Coordinator Princess Margaret Hospital

    6 months ago

    Christchurch, New Zealand New Zealand Government Full time

    Are you a seasoned administrative professional with a passion for providing exceptional support in a confidential and accurate manner? Are you ready to lead a dynamic team and contribute to the efficient operation of vital mental health services? If so, we have an exciting opportunity for you! Mō te tūnga | About the role As the Administrative Coordinator,...

  • Service Coordinator

    1 day ago

    Christchurch, New Zealand New Zealand Government Full time

    Mō te tūnga | About the role The Older Persons Mental Health (OPMH) Services Community Team provides specialist assessment, treatment and support services coordination for older people in the Canterbury region with psychiatric or age related organic mental health concerns. The OPMH Community Team offers a multi-disciplinary, community-based approach in...

  • Clinical Administrator/booking Coordinator

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

    **Mō te tūnga | About the role** Health NZ Te Whatu Ora Waitaha Canterbury is dedicated to providing excellent healthcare services and meeting the Ministry of Health (MoH) targets. We pride ourselves on maintaining high standards and a patient-centric approach. Our team is passionate about ensuring timely and effective patient care. We are seeking a...

  • Clinical Administrator/booking Coordinator

    2 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Full time

    **Mō te tūnga | About the role** Health NZ Te Whatu Ora Waitaha Canterbury is dedicated to providing excellent healthcare services and meeting the Ministry of Health (MoH) targets. We pride ourselves on maintaining high standards and a patient-centric approach. Our team is passionate about ensuring timely and effective patient care. We are seeking a...

  • Clinical Administrator/ Booking Coordinator

    7 months ago

    Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

    **Mō te tūnga | About the role** Health NZ Te Whatu Ora Waitaha Canterbury is dedicated to providing excellent healthcare services and meeting the Ministry of Health (MoH) targets. We pride ourselves on maintaining high standards and a patient-centric approach. Our team is passionate about ensuring timely and effective patient care. We are seeking a...

  • Project Coordinator

    1 month ago

    Christchurch, New Zealand Intec Energy Solutions Full time

    Administrative Assistants (Administration & Office Support) Full timeAdd expected salary to your profile for insightsINTEC Energy is a leader in renewable energy solutions, specialising in the engineering, procurement, and construction (EPC) of solar power projects. With a strong commitment to sustainability and innovation, we are dedicated to delivering...

  • Groups Coordinator

    8 months ago

    Christchurch, New Zealand Hilton Full time

    Part Time Groups Coordinator A Part Time Groups Coordinator will assist with the effective coordination and administration of all group room bookings, as per the group reservations procedure. Specifically, you will be responsible for performing the following tasks to the highest standards: - Adhere to the events and group yield policy in order to maximise...

  • Regional Coordinator

    24 minutes ago

    Christchurch, New Zealand Primary ITO Full time

    **$60,000 - $63,000 + Package** **What's in it for you?** - Development opportunities with on the job training and coaching - Health and wellbeing package (Cash allowance, 2 Health and Wellbeing Days Leave and medical insurance) - Community Volunteer Day - Paid leave between Chrismas and New Year's - Mobile Phone and Laptop - Be a part of a fun and...

  • Village Coordinator

    4 months ago

    Christchurch, New Zealand Bupa Full time

    **Village Coordinator** At Bupa Parklands Retirement Village located in Papanui, we have an exciting opportunity for a Village Coordinator to join our community. The village offers 34 comfortable and stylish one, two and three bedroom apartments, and a community centre. **About the Role** Reporting to the General Manager, the Village Coordinator is...

  • Administration and Procurement Coordinator

    6 months ago

    Christchurch, New Zealand OCG Full time

    **About the company**: This role will be contracting to an Australian-based company that constructs large-scale renewable energy and infrastructure projects. The project will run for approximately 9 months and is one of its kind within New Zealand. **About the role**: This role is a hybrid Administration and Procurement position. The role is responsible...

  • Project Administrator

    6 months ago

    Christchurch, New Zealand Safe Power Services Limited Full time

    Process orientated? Meticulous in your attention to detail? Able to juggle several balls at one time? Do we have a challenge for you! This role provides project administration support to Safe Power Services and its customers by coordinating and collating the required information to schedule jobs for the field team. **Job requirements**: - Project...

  • Business Coordinator

    7 months ago

    Christchurch, New Zealand Bupa Full time

    Every day, in every way, we bring real heart to work. It’s what drives us to deliver our refreshingly different commitment to care. That’s why Parklands Care Home is seeking a Business Coordinator to join our community. **About the Role** The Business Coordinator is responsible for the business administration function for Parklands Care Home and...

  • Hr Administrator

    1 week ago

    Christchurch, New Zealand Talent Propeller Limited Full time

    Step into an exciting career journey with opportunities to advance and make an impact. Are you ready to elevate your HR career? This is your chance to begin as an HR Administrator and develop into an HR Coordinator role, gaining exposure to diverse industries and broadening your skillset in a supportive, growth-focused environment.Why This Role?Career...

  • Office Administrator

    7 months ago

    Christchurch, New Zealand TM Consultants Full time

    Administrator Why TMCo TMCo is a dynamic company with over 110 staff across New Zealand. We’re seeking a motivated and enthusiastic individual to join our growing administration team. You'll be working alongside our dedicated services team, providing vital support and ensuring the smooth day-to-day operations of our organisation. What we offer: -...

  • Corporate Administrator

    7 months ago

    Christchurch, New Zealand Beca Full time

    Are you a dynamic and organised individual with a passion for ensuring smooth corporate operations? Do you thrive in a fast-paced environment, where no two days are the same? If so, we have an exciting opportunity for you to join our team as a Corporate Administrator at our Christchurch office. **Te whiwhinga mahi | The opportunity** As a Corporate...