Administrator and Receptionist

3 weeks ago


Auckland City, New Zealand The University of Auckland Full time

Full-time
- Contract Type: Permanent
- Campus: Auckland City Campus
- Position Number: 55572342
- UoA Department Name: Alumni Relations and Development

**Company Description**:
**Waipapa Taumata Rau** **| The University of Auckland**

The Alumni Relations and Development (ARD) office forms the University’s centralised point of contact for philanthropic partners and for alumni and friends. Our team includes Development and Alumni Relations personnel and a range of staff to support them to connect and engage with alumni and donors.

**Te Whiwhinga mahi | The opportunity**

We are seeking a proactive, customer service-oriented and well-organised **Administrator and Receptionist** to join the award-winning team.

Your primary duty is to deliver a high standard of administration support, ensuring the smooth functioning of daily operations. Additionally, you will play a key role in assisting leadership with various activities and contribute to external engagement and development initiatives. This multifaceted position requires strong organizational skills, a customer-centric approach, and the ability to collaborate effectively with both internal and external stakeholders.

Key responsibilities include:

- Support with financial administration.
- Maintain strong relationship with the building landlord to manage building maintenance work through the Property Service system.
- Assist with onboarding and induction process for new staff.
- Arrange domestic and international travel bookings for ARD staff.
- Meet and greet all visitors in a warm and professional manner and direct them to meeting rooms as required.
- Provide periodic Executive Assistant support duties, including handling detail-oriented, confidential tasks as assigned.
- Provide support or undertake other allocated general administration duties, as required.

This is a **full-time** (37.5 hours per week), **permanent** opportunity.
The remuneration is $55,000 - $60,000 per annum depending on experience.
For more detailed information, please refer to the Position Description.

**Qualifications**:
**He kōrero mōu | About you**
- Excellent verbal and interpersonal communication skills, with the ability to engage positively and proactively with a variety of stakeholders.
- Strong attention to details and numerical aptitude.
- Experience in administration services, delivering high quality, timely, and effective outcomes.
- Proficiency in the use of Microsoft Office Suite.
- Be a team player with strong relationship skills who enjoys working with others in a collaborative environment.
- Knowledge of University processes and some of the systems, such as PeopleSoft Financials, HR would be an advantage.

**Additional Information**:
**Ngā āhuatanga kei a mātou | What we offer**

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300M generated across eight diverse faculties and two research institutes. We employ more than 5,400 academic and professional staff to support over 45,000 students, making us one of New Zealand’s largest employers.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

The University is committed to providing an excellent working environment through:

- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information, please visit Staff Benefits.

**Me pēhea te tuku tono | How to apply**

Applications must be submitted online, by the closing date of **Friday 2 February 2024 **to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

**_ Equity_



  • Auckland City, New Zealand Momentum Consulting Group Full time

    Auckland CBD and City fringe locations available - Quality Administrators and Receptionists required for a variety of roles - Competitive pay rates available As a career Receptionist/Administrator, you are the welcoming front-of-house expert for any business, dealing with clients and customers as well as performing administrative tasks to assist the wider...


  • North Shore City, Auckland, New Zealand Alpha Recruitment NZ Full time

    **Position** **Receptionist/Administrator** **Division** Source HR & Recruitment**Job Type** Temp**Location** Auckland - North Shore**Ref#** JM316**Posted** 12 May 2023**Close off** 12 July 2023**TEMPORARY short-term position** **Mon to Fri 9:00am to 4:30pm/5:00pm** **$28 to $32 p/hr** Our client is a luxury boutique retirement village in Orewa....


  • North Shore City, Auckland, New Zealand Alpha Recruitment NZ Full time

    PositionReceptionist/AdministratorDivisionSource HR & RecruitmentJob TypeTempLocationAuckland - North ShoreRef#JM316Posted12 May 2023Close off12 July 2023TEMPORARY short-term positionMon to Fri 9:00am to 4:30pm/5:00pm$28 to $32 p/hrOur client is a luxury boutique retirement village in Orewa. They are currently in need of a full-time temporary...


  • Auckland City, New Zealand JCServices Full time

    Join Our Team as a Receptionist at our Massage Centre! We are currently seeking an exceptional Receptionist to join our team on a permanent basis. If you are looking for a fulfilling career where work feels like a pleasure, where you can connect with amazing individuals, and become the go-to person for all their needs, then this role is perfect for you! As...


  • Auckland City, New Zealand Emergent Full time

    Auckland CBD and surrounding suburbs - Multiple roles available - Great training and professional development opportunities Are you a professional and experienced Receptionist/Administrator looking for a new challenge? We are on the lookout for experienced office support staff for a number of temporary and permanent positions in some of Auckland's most...


  • Wellington City, New Zealand Chandler Macleod Full time

    **About the temp opportunity** This Corporate organisation are looking for an experienced Receptionist/Administrator to assist them for 20 hours per week (4 hours a day, Monday - Friday, morning to lunchtime) in the following areas: - General administration and coordination - Travel bookings - Support to the GM - Answering phone calls (mínimal) -...


  • Auckland City, New Zealand Alpha Recruitment NZ Full time

    **Position** **Receptionist/ Administrator** **Division** Triangle Recruitment**Job Type** Temp**Location** Auckland - South**Ref#** AO768594**Posted** 17 April 2024**Close off** 17 May 2024**Hourly Rate** $25 to $30 per hourAre you passionate about our community and making a difference to peoples lives? Great opportunity to work for our...


  • Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau** **| The University of Auckland** The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and...


  • Auckland City, New Zealand Madison Recruitment Full time

    Our client is an international luxurious car brand based in Auckland Central. Working for our client means you are part of a unique, innovative, future-focused company in the automotive industry. This team prides themselves on providing the highest level of service to their customers at every step of the process to ensure their customers are leaving in the...


  • Auckland City, New Zealand Brosnan Construction Full time

    **ABOUT THE COMPANY** Brosnan offers tailored solutions in building remediation, refurbishment, and restoration that inspire confidence and create peace of mind for our clients. Brosnan's strong company culture is built around our purpose and vision, which drives how we approach and deliver our award-winning commercial projects. We know this starts with...


  • Auckland City, New Zealand Emergent Full time

    Experienced Receptionist, Administrator or Personal Assistant required - Temporary/Contract/Permanent roles - Work with some of Auckland & Wellington's most prestigious companies Are you a professional and experienced Receptionist, Administrator or Personal Assistant looking for a new challenge? We are on the lookout for experienced office support staff...


  • Auckland City, New Zealand Winstone Wallboards Full time

    **Solutions Centre Administrator/ Receptionist - Onehunga, Auckland** Like You, We’re Proudly Building New Zealand! It’s something we are proud to have been a trusted part of, for over 90 years and counting. Every day, passionate and dedicated people come together as an industry to help build healthy, sustainable homes, creating a better future for all...


  • Auckland City, New Zealand HAYS Full time

    Part-time administration positions! **Your new company** We currently have two new temporary positions. First position - Purchasing support administrator - Mangere - 20 hours a week - Liasing with suppliers regarding payments, getting quotes, raising purchase orders, writing up the scope of works Second position - Corporate Receptionist - CBD - Tuesday &...


  • Auckland City, New Zealand HAYS Full time

    Part-time administration positions! **Your new company** We currently have two new temporary positions. First position - Purchasing support administrator - Mangere - 20 hours a week - Liasing with suppliers regarding payments, getting quotes, raising purchase orders, writing up the scope of works Second position - Corporate Receptionist - CBD - Tuesday &...


  • Auckland City, New Zealand Integrated Control Technology Full time

    **Location: Auckland, New Zealand**: **Role Type: Permanent, Part-time**: We are looking for a friendly, flexible and outgoing Receptionist / Office Administrator, who relates well with a broad range of people to manage a variety of key functions that keep our busy office humming. This is a great opportunity to join a friendly team within an established and...

  • Receptionist

    4 weeks ago


    Auckland City, New Zealand Momentum Consulting Group Full time

    3-Month Temporary Role - Beautiful Offices Based Next to Britomart Train Station - Starting ASAP Our client is looking for a Corporate Receptionist to join the team on a temporary basis starting ASAP! - 3-Month Temporary Role - Beautiful Offices Based Next to Britomart Train Station - Starting ASAP We have an excellent opportunity available for a...


  • Auckland City, New Zealand Emergent Full time

    Permanent Position - Great remuneration package & perks - Great team culture An exciting permanent opportunity to be the face of a centrally-based medical facility. Our client is looking for an experienced receptionist who is proactive, engaging and regards themself as tech-savvy. If you have recent reception experience and you are looking to work with a...

  • Receptionist

    3 weeks ago


    Auckland City, New Zealand Recruitment Studio Full time

    **Overview**: Are you looking for a Receptionist role in Auckland? - Prestigious business with an excellent reputation - CBD location, experienced & supportive team - $60-70k + car park + health insurance **Company** Operating for over 60 years, my client is highly reputable and successful in the property industry. They’re at the top of their game and...


  • Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau | The University of Auckland** The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex...


  • Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau** **| The University of Auckland** The Alumni Relations and Development (ARD) office forms the University’s centralised point of contact for philanthropic partners and for alumni and friends. Our team includes Development and Alumni Relations personnel and a range of staff to support them to connect and engage...