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Team Administrator/personal Assistant

1 month ago

Auckland City, New Zealand Central Auckland Full time

**No two days are every the same**:

- **Make full use of your organisational skills to support our leadership team**

**Te whiwhinga mahi | The Opportunity**

We are looking for an experienced Team Administrator/Personal Assistant who is committed and organised, to provide comprehensive administrative support to our Service Clinical Director and Pharmacy Leadership Team within the Clinical Support Directorate.

You will provide administrative assistance to ensure efficient, effective and customer focussed service delivery. You will need to be comfortable working autonomously and in a team, using your initiative and cope well under pressure. You will need to juggle priorities to meet deadlines, having excellent communication skills is a priority. Diary and correspondence management, co-ordinating meetings, minute taking, stakeholder management and preparing reports will be some of your core duties.

Our Pharmacy department is an innovative and exciting place to work. We employ over 100 staff including those working within two retail pharmacies, Aseptic Production Unit and a flagship inpatient service. We have a robust service strategy which ensures that our staff are continuingly driving to work at the top of their scope and pushing the boundaries of clinical pharmacy practice. We are committed to do and be our best, to value and support all staff, to work together with trust respect and honesty, and display commitment and accountability to provide a high-quality service to our patients.

For further details, please refer to the position description here.

**Nga Pūkenga Motuhake | Important Skills**
- Alignment with the values of Te Toka Tumai
- Understanding of Te Tiriti o Waitangi and bi-culturalism
- High level of personal and professional integrity and can be relied on to maintain confidentiality
- A meticulous approach to detail and a completer of tasks.
- Sound MS Office skills including, advanced Outlook, Word, Excel and PowerPoint
- Helpful to have experience in and understanding of the healthcare environment but not essential
- Flexible and proactive attitude
- Strong analytical and problem solving ability
- Good stakeholder management, inter-personal communication and negotiation skills
- Agenda preparation and minute taking experience

**He aha ngā painga o tēnei mahi mōu | Why you will enjoy working here**

We recognise there is more to life than mahi | work, and we encourage and provide access to all our staff several services and benefits to support themselves whilst they are employed within Te Toka Tumai Auckland.

For more information on what we offer, please click here

Click here to view details about our recruitment process

**Me pēhea te tuku tono | How to apply**

**Ko wai mātou | Our Organisation**

We are Te Whatu Ora Te Toka Tumai Auckland. We provide health and disability services to more than half a million people living in central Auckland, regional services for Northland and greater Auckland, and specialist national services for the whole of New Zealand. Our main sites are Auckland City Hospital, Greenlane Clinical Centre and Starship Children’s Hospital, located in central Auckland.

We are part of Te Whatu Ora - Health New Zealand, the overarching organisation for New Zealand’s national health service. Te Whatu Ora leads the day-to-day running of the health system, with functions delivered at local, district, regional and national levels. We are also an Accredited Employer with Immigration NZ (Please visit Immigration NZ Accredited Employer Work Visa for more information if you will be needing a Work Visa)

We are committed to upholding Te Tiriti o Waitangi and providing culturally safe care. We value role modelling manaakitanga as demonstrated by Ngāti Whātua in the gifting of their whenua on which our hospitals stand. We aspire to having a workforce reflective of the communities we serve and achieving equitable outcomes for all.