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Project Financial Administrator

4 weeks ago

Hamilton, New Zealand Tonkin + Taylor Full time

**Mō tō mātou āhuatanga | Who we are**

Tonkin + Taylor is New Zealand's leading engineering and environmental consultancy, renowned for our technical excellence in solving complex challenges. We are proudly a New Zealand, employee-owned company and our collective mission is to create and sustain a better world.

We are looking for a Project Financial Administrator to join us on a 12 month Fixed Term Contract to cover Maternity leave.

In this role you will be part of a Project Team that ensures the smooth running of projects, while also working closely with our Discipline Directors to support the management of various project portfolios. This role is packed full of variety and is responsible for providing financial project management support, and helping to deliver projects on time and within budget.
- Partner with Project Directors and Project Managers to help review, update, and assess the performance of individual projects and project portfolios.
- Work closely with Project Managers to process monthly invoicing, transfers, reallocations, and credit notes.
- Act as a trusted advisor to Discipline Directors to actively manage project performance and identify opportunities to upskill the project teams.
- Assist with financial acumen, understanding of accounting principles, and ensure compliance with system, policy, and process requirements.
- Provide guidance regarding project profitability, tracking of spend vs budget, revenue recognition, variation requirements, and the analysis of financial reports and dashboards.
- Support Project Managers and Directors with Accounts Receivable (Debt Collection) requirements.
- Coordinate and participate in the project debrief and assist with continuous improvement processes.
- Initiate and finalise project documentation, including contracts, contract variations, and letters of engagement.
- Monitor and assist with the update of project and associated financial information e.g., Budget, Start/End Dates, project status, and maintaining relevant notes.
- Set up of projects using T+T systems with detailed project information, ensuring risk assessments have been appropriately and accurately recorded.
- Chair and minute project meetings (where applicable).
- Manages the project programme alongside the project team and updates stakeholders on any changes in key deliverables.
- Arrange appropriate filing of project documents and information using agreed company processes.

**Na tōu rourou | What you'll bring**
- Strong administration skills, attention to detail, and time management.
- A willingness to learn and share your knowledge with others.
- A sound understanding of financial concepts and processes i.e. invoicing, debt collection, project planning, and budgeting
- Familiar with accounting principles, and financial terms.
- Previous experience in financial roles, and formal qualifications in Accounting and/or Project Management would be an advantage.
- A proactive "can-do" attitude coupled with good analytic problem-solving and scheduling skills
- Deltek Vision or Vantagepoint experience would be advantageous, but not required.
- Confidence to work in an environment that deals with a broad range of people across the organisation (ranging from senior managers to junior staff)
- An outgoing team player, who is enthusiastic about the role and eager to have a positive influence on project outcomes.
- Enjoys a fast-paced and busy work environment, comfortable working autonomously

This role is a great opportunity for those with past experience in Project Controls / Project Administration, or Accountants / Assistant Accountants who are interested in Project Accounting and management.

**Ngā Hua | Our benefits**
- Exposure to a variety of professional experts and projects; T+T are involved in several large-scale alliance projects, as well as smaller community focused projects
- A highly supportive team environment where you are encouraged to pave your own career path that caters to your ambitions
- Professional memberships and continued education support
- A flexible working culture and formal flexible working arrangements including ability to purchase extra leave
- Internal training programs
- Mentoring programs
- $500 annual wellbeing allowance and wellbeing programme
- A very active social club
- Free fruit baskets and morning teas (we love morning teas at T+T)
- Additional parental leave, salary top-up and a back to work coaching programme (as per policy)
- State of the art, modern and contemporary offices

We embrace flexible working at T+T and aim to work in a way that serves the needs of our people, clients and communities. Our flexible working culture enables us to work flexibly to create better work and life experiences.

**Toroa tā mātou pae tukutuku mō ētehi atu kōrero | For more information, check out our website**

**_ 'Everyone Matters' is one of our three core values at T+T, and we are committed to attracting and retaining a diverse workforce who foste

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