Group Administrator

6 months ago


Auckland City, New Zealand Madison Recruitment Full time

Join our fantastic client’s team at the Viaduct, where your role as the welcoming face of their group is paramount. As the initial and final point of contact for our client, you’ll play a pivotal role in ensuring they have an exceptional experience.

In return, they offer an unparalleled work environment, featuring a blend of uniqueness and a beautiful, brand new office space, along with a competitive salary package. Moreover, you’ll become an integral part of their close-knit and friendly team.

If you crave diversity in your workweek, Monday through Friday, then this opportunity is tailor-made for you

Visa holders welcome - send us your resume and cover letter today

**Responsibilities**:

- Greet / welcome visitors and clients in a professional manner, ascertain their needs and direct them to the meeting room and advise the appropriate staff member
- Maintain reception and kitchen areas to a high standard
- Offer tea / coffee to principals of each VPL member and their clients and serve professionally
- Organise lunch for VPL Principals and client hosting, if required, and serve professionally
- Manage the booking system for the boardroom, meeting room and carparks.
- Ensure both meeting spaces are kept at a high standard and prompt clearing and resetting of rooms occurs after meetings have concluded
- Ensure all catering requirements for client meetings are organised, presented and served professionally, in a timely manner
- Manage incoming/outgoing mail and couriers including opening, date stamping, distribution
- Receive all calls on main office lines for all three business, along with diverted calls, as required: answer promptly and in a professional and articulate manner. Forward calls to the appropriate staff member and where necessary accurately take messages for prompt forwarding to staff
- Monitor staff movements so callers and other staff can be advised of their whereabouts and likely time they will return to the office
- Manage any filing requirements
- Manage Car Park allocation when required
- Ensure photocopier is always well-stocked with paper, toners, staples. Ensure photocopier touch screen and glass is cleaned with appropriate microfibre cloth
- Ensure stand-alone scanner is kept clean and in good working order
- Maintain stationery supplies and ordering as required
- Floor Management - including liaising with the building’s property managers, contractors, cleaners and service providers. Organising any necessary repairs or maintenance on floor. Organising holiday stops for services and subscriptions
- Accurately record time for each tenant activity and tenant matters in the MYOB AE Timesheets platform
- Maintain Office Manuals and Contact Lists, ensuring that data and how-to-guides are up to date and easy to follow
- Maintaining Health & Safety Risk folder and records

**Knowledge and skills required**:

- At least 2+ years in a similar administrative role, must have office based experience
- Good practical working knowledge of Office 365
- MYOB/Xero skills desirable - or any accounting software highly desirable
- Excellent interpersonal skills
- Excellent attitude and an extraordinary client service orientation
- Ability to use initiative and think ahead
- A genuine interest in helping people
- Excellent organisational and time management skills and ability to multi-task
- Professional demeanour and takes pride in personal presentation


  • Group Administrator

    4 months ago


    Wellington City, New Zealand New Zealand Government Full time

    Develop and grow your skills with diverse activities across the team - Collaborate and build relationships with both internal and external stakeholders - Based in our Petone office close to the beach and shops This is a full-time position of 40 hours per week. The remuneration range for this role is $62,410 to $88,109 (including KiwiSaver) ideally, we would...


  • Auckland City, New Zealand Bendon Group Full time

    Bendon Group is seeking an **Accounts Receivable **Administrator **to join our Auckland support office in Airport Oaks In turn we will offer you: Work from home, Tuesdays and Thursdays Paid study leave to further your education Summer Hours over January and February Manage the accounts receivable/credit control function across all Bendon entities, as...


  • Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau** **| The University of Auckland** The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and...

  • Group Administrator

    6 months ago


    Auckland City, New Zealand Madison Recruitment Full time

    Join our fantastic client’s team at the Viaduct, where your role as the welcoming face of their group is paramount. As the initial and final point of contact for our client, you’ll play a pivotal role in ensuring they have an exceptional experience. In return, they offer an unparalleled work environment, featuring a blend of uniqueness and a beautiful,...


  • Auckland City, New Zealand Turners Full time

    We are seeking a bright and efficient Administrator to join our busy Auckland Office, working 30 hours a week! Ideally, you already have work experience in administration/customer services under your belt but what we are really looking for is a bright spark with a vibrant personality who can pick up systems and processes quickly. **What you will do** -...


  • Auckland City, New Zealand University of Auckland Full time

    **Company Description** Waipapa Taumata Rau | The University of Auckland** The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex...


  • Auckland City, New Zealand Chubb Full time

    **Operations Senior Specialist Group Administrator** Taking the lead in managing and executing the growth strategy, you are poised to have a meaningful impact on Chubb's success. This is your chance to steer the direction of the Group Scheme segment and propel its expansion. You’ll work across all distribution channels and build strong relationships...

  • Branch Administrator

    3 months ago


    Auckland City, New Zealand Turners Group Full time

    Turners Group NZ Ltd is part of the Turners Automotive Group and we're very proud to have been helping Kiwi's buy and sell used vehicles for over 50 years. Ideally, you already have some work experience in administration/customer services under your belt but what we are really looking for is someone who can pick up systems and processes quickly. **What you...


  • Auckland City, New Zealand Howden Group Holdings Full time

    Flexible work environment with a focus on work/life balance- Join a dynamic and forward-thinking business- Let’s work together to achieve shared success About DUAL DUAL New Zealand is a specialty lines underwriting agency focused on providing innovative insurance solutions in Liability, Cyber, Property, Motor and Speciality insurances. We’re a company...


  • Auckland City, New Zealand SkyCity Entertainment Group Full time

    **SkyCity Entertainment Group is New Zealand's largest tourism, leisure and entertainment company. We employ over 4,500 staff across our operations in New Zealand and Australia, offering more than 180 different job types.** Reporting directly to our Group General Manager Internal Audit, this role will support SkyCity to meet its compliance obligations and...


  • Auckland City, New Zealand Scentre Group Full time

    **Job no**: 497949 **Work type**: Permanent Full Time **Location**: Auckland **Categories**: Finance, Administration **Your opportunity** We have a fantastic opportunity available at Westfield Newmarket for an Administration Assistant. You'll need accounts payable experience with a high level of accuracy and great attention to detail. Our ideal person will...


  • Auckland City, New Zealand Speirs Finance Group Full time

    **Business Development Administrator** **Location: Auckland or Christchurch Office** - Competitive Remuneration - Supportive Team Environment - Dynamic, Varied, and Engaging - Build an enjoyable career **About Yoogo Fleet**: Yoogo Fleet was created specifically for NZ businesses - because the global fleet leasing industry just wasn't...


  • Auckland City, New Zealand My Chemist Retail Group Full time

    **Reception & Office Administrator**: Chemist Warehouse New Zealand is going through growth and transformation. Over the past 7 years we have grown from a single Pharmacy in Auckland to becoming on of Aotearoa's most trusted Community Pharmacy Groups. Today, the group has 2 Distribution Centre's & 53 Pharmacies in New Zealand and we are still growing and...


  • Auckland City, New Zealand Bendon Group Full time

    Bendon is an iconic New Zealand company. We are deeply passionate about our teams living and breathing our CORE values and way of working. Our vision is to make all women feel confident and comfortable for life. And our values are the CORE of everyone we do. C-Customer First, O-One Team, R-Relentless, E-Empowered. For Bendon to be successful and to reach...


  • Auckland, New Zealand Giltrap Group Full time

    Join Giltrap Group as a Warranty Administrator!As a Warranty Administrator, you will align the warranty department with DOTY standards, ensuring compliance, efficiency, and cost control. Your key responsibilities will include:Align the Giltrap Volkswagen & SKODA warranty department with DOTY standards.Ensure each individual warranty claim that is processed...


  • Auckland City, New Zealand Downer Group Full time

    **At Downer we Plan, Create and Sustain** Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure and facilities. We are searching for a Property Administrative Assistant to join the team...


  • Auckland City, New Zealand Smiths Group Full time

    REF: - DETECTIONAPAC01291- DIVISION: - Smiths Detection- JOB FUNCTION: - Administration SecretarialAbout Us **Job Description**: - Provide administration support to the Smiths Detection South Asia Region, primarily focusing on the Service function in Australia/New Zealand, however supporting other functions of the business as required.Duties &...


  • Auckland City, New Zealand Smiths Group Full time

    REF: - DETECTIONAPAC01291- DIVISION: - Smiths Detection- JOB FUNCTION: - Administration SecretarialAbout Us **Job Description**: - Provide administration support to the Smiths Detection South Asia Region, primarily focusing on the Service function in Australia/New Zealand, however supporting other functions of the business as required.Duties &...


  • Wellington City, New Zealand Department of Internal Affairs NZ Full time

    **Type**:Permanent **Hours**:Full time **Location**:Wellington **Business Group**: Policy Group **Branch**:Regulation and Policy **Salary**:$58,799 - $73,463 **Personal Assistant to the General Manager, Policy** We are seeking a Personal Assistant to provide consistent and dependable secretarial and administrative support services to the General Manager,...

  • Contract Administrator

    6 months ago


    Auckland City, New Zealand Downer Group Full time

    **Tekōwhiringa | The Opportunity** Downer is an industry leader in water, providing water services to a quarter of New Zealanders. We support our customers across the full asset lifecycle from the conceptual development of a project through design, construction, commissioning and whole-of-life support and optimisation. **ABOUT THE ROLE** In your role as...