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Administrator (Faculty of Dentistry)

2 months ago

Dunedin, New Zealand University of Otago Full time

**DIVISIONAL SERVICES AND ADMINISTRATION**
- Salary + 6.75% Superannuation + 5 weeks annual leave (pro rata).
- Career Development + tertiary study benefit.
- On-going professional development opportunities.
- Multiple full-time opportunities available.

**_ The role/Te mahi_**

As an outstanding and highly organized administrator, you will be part of a team providing essential administration support in the Faculty of Dentistry to our undergraduate and postgraduate dental programmes and dental hospital services, while also playing a vital part in the education of New Zealand’s future dental/oral health professionals.

You will provide proactive administrative support to one or more clinic and teaching work areas and will become a trusted point of contact for patients, students, staff and visitors.
- Key tasks of these roles include:

- Supporting academic staff with all aspects of the teaching program and general administrative assistance such as teaching space bookings, diary management, travel arrangements, and organizing Faculty/teaching-related events.
- Using University systems to update databases, extract data, and provide reports, transcripts, and other relevant data. You will become proficient in the use of Titanium, the patient management system used in the Dental Hospital.
- Assist with student inquiries related to admissions, course enrolment, course-works, and pastoral care support.
- Providing reception support in the Dental Hospital, including scheduling appointments, patient meet and greet, appointment and records management, payment/fees receipting, and patient account auditing.
- Rostering/timetabling of students and staff into patient clinics.
- Managing student/staff absences.
- Administration and coordination of student placements.
- Organisation and scheduling of CPR training for staff and students.

If you are looking for a role that offers plenty of variety, provides opportunity and flexibility to work across a wide range of operational tasks, and you enjoy working with a diverse range of people - this is it

**_ Your skills and experience/Kā pūkeka me kā wheako_**

Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.
- Experience in a busy administration role where high levels of customer service are expected.
- A sense of humour and inquisitive mindset.
- Excellent organizational and time management skills.
- Flexibility to provide support where it is needed most.
- A passion for delivering exceptional assistance to customers.
- A desire to learn and a commitment to contributing to a positive team environment.
- Proficiency in the Microsoft Office suite of programs.

**_ About our team/Mō te tīma_**

Divisional Services and Administration are a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers.

As an Administrator in the Faculty of Dentistry, you will be working within a faculty dedicated to teaching and training dentists, dental specialists, oral health therapists and dental technicians, while also providing best-practice dental services to the local community.

**_ Further details/Pūroko_**

We have multiple permanent, full time (37.5 hours) roles available, located in Dunedin.

Information regarding further awesome employee benefits can be found here.

For further information regarding the roles, please contact Samy Hachchane, via the contact details.

**_ Application/Tono_**

Applications quoting reference number 2400505 will close on Sunday, 24 March 2024.

Applications will be reviewed as they are received, the University reserves the right to close this vacancy at any time.