Schools' Liaison Coordinator

5 days ago

Wellington, Wellington, New Zealand University of Otago Full time

__________

Ranked within the top 1% of universities in the world, the University of Otago | Ōtākou Whakaihu Waka has a strong teaching and research tradition and a well-established national and international reputation. We recognise that our staff are the key to our success.

The Schools' Liaison Office is the first point of contact for high school students studying in New Zealand, the team operates out of offices in Auckland, Wellington, and Dunedin. We visit secondary schools all over New Zealand during Terms 1 and 2 each year to let senior students know about the opportunities for living and learning at Ōtākou. Then we return in Terms 3 and 4 to help students plan their studies.

The role/Te mahi

As a Liaison Coordinator within the External Engagement Division | Te Ringa Toroa, you will contribute to the effectiveness of the Schools' Liaison team by providing a range of administrative support to the two Wellington-based Liaison Officers as well as the wider Liaison team when needed.

Working from our central Wellington City office you will effectively and professionally:

  1. Triage emails, manage calendars, book accommodation and travel, provide front of house reception, manage a schools' database and be responsible for general office upkeep.
  2. Support our out-of-office promotional events and compile and courier promotional materials as needed for these events.
  3. Provide some basic financial support such as paying invoices and reconciling monthly transactions.

You will thrive on organisation and planning in advance, ensuring our Liaison Officers are able to focus on their busy roles which include significant travel, by being their 'rock at the home base'. You will have the opportunity to build relationships with Career Advisers in schools as their first point of contact with the office.

You will collaborate with two other administrators based in Dunedin and Auckland and will be expected to travel to Dunedin during school holidays for three-day team meetings.

To be successful in this role, you will need to demonstrate:

  1. Confidence and enjoyment of administration tasks
  2. An excellent knowledge of the Microsoft suite and confident computer skills and databases
  3. Attention to detail and organisation
  4. Ability to work independently and problem solve
  5. A professional and high level of writing and verbal communication skills
  6. A positive and collegial attitude, alongside excellent time management and planning skills
  7. Have a suitable knowledge and understanding of Te Reo Māori me ngā tikanga.

The role requires some evening work and some out-of-town travel when supporting promotional events.

This is a permanent, part-time (30 hours) position, located in Wellington. Hours for this role are 30 hours per week, from 9 am - 3 pm. For short periods of the year that are busier, the role may increase to 37.5 hours by negotiation.

The salary appointment range for this role has been provisionally evaluated at $61,360 to $65,879, Top of Range $71,150 (pro rata).

You must have the right to live and work in New Zealand to apply for this role.

We offer a stimulating working environment, competitive salary, 5 weeks' annual leave, and a 6.75% superannuation scheme.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

For further information, or to discuss the role in confidence – please contact Rhonda Brodie, head of Schools' Liaison, via the below contact details.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2500174 will close Wednesday 5 February 2025.

Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.

Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

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