Business Support Lead

4 weeks ago

Manukau, Auckland, New Zealand Theta Full time

We are a highly regarded, New Zealand owned technology company where you will be surrounded by innovative, brilliant minds and thought leaders.

We offer a creative and stimulating work environment and we value and respect inclusivity and diversity. Our team is a true melting pot of over 30 nationalities and our people are our greatest asset.


We have a superb opportunity available for a highly organised and competent Business Support Lead who is down to earth and efficient to join our Auckland based office.

You enjoy being a team player who is able to work with people across all levels and enjoys being one of the key members of the wider team.

Reporting to the CEO, you will enjoy autonomy and take ownership of the role, providing executive and administrative support to the CEO, board and senior management team.

You will oversee the maintenance and running of all Theta's offices on a daily basis and manage a small team of office administrative staff across all regions with regard to their administrative duties such as overseeing travel bookings, Purchase Order processes, training and exam bookings, etc.

Other key responsibilities involve supporting the smooth running of the board and senior management team which includes arranging weekly management meetings, taking minutes and coordinating actions as required.

You'll organise and set up board meetings, catering, distribute monthly board reports and papers and take minutes.

Taking responsibility for supporting the Health and Safety processes, monitoring and implementation of the Theta offices as well as minute taking of the H&S Committee meetings is required.

You'll also manage Policies schedules and assist management to review/add/update policies as required.

Additional tasks include organising/supporting other initiatives/events as required, e.g., staff Christmas functions, office and staff social events, anniversary staff lunches.

You will also be required to take on ad hoc tasks as directed by the CEO.

Skills and Experience Required:

  • Business support background at both CEO and senior management level with proven experience supporting and liaising at board level is essential
  • Extensive background in general office administration including finance
  • Proven leadership experience in managing administration staff is essential
  • Experience with Health and Safety processes is a bonus
  • Experience in office and facilities management
  • Exceptional communication skills, verbal and written
  • Time management & organisational skills to manage shifting priorities
  • Adaptable to change, uses initiative and can work independently
  • Sound knowledge of Microsoft Office including Word and Excel
About Us
Our people are awesome problem solvers who love turning tech into real world solutions. We thrive on enabling NZ businesses with smarter outcomes.
Join a creative, stimulating, and inclusive work environment that encourages participation and innovation, with many opportunities for professional growth. Our team of circa 300 is dispersed all over New Zealand, with offices in Auckland, Tauranga, Wellington and Christchurch. Work alongside some of the best and brightest in the industry - does this sound like a bit of you?
Culture and Benefits
Theta offers a family friendly work environment with flexible work hours where practical; especially relevant for caregivers.
We embrace gender equality and are committed to providing a supportive, diverse and inclusive work environment throughout our workplace.
Theta is committed to giving back to the community and are avid supporters of Cure Kids. We compete in various adventure races and do many other things to raise money for Cure Kids. And we make time for the fun things in life
We currently provide the following benefits to ensure your professional development and personal wellbeing:

  • Professional growth and learning opportunities
  • A competitive salary (commensurate with experience)
  • Fully subsidised medical insurance for employees
  • Heavily discounted medical insurance for immediate family of employees
  • Enhanced parental leave payment salary topups plus returntowork incentive
  • Hybrid working model (3 days in the office)
  • Volunteer days
  • Internal Referral Incentive
  • Staff Assistance Programme
  • Annual Flu injections
  • Sick leave from your first day on board
  • Remote working options where practical and mutually agreed
  • Daily fresh fruit basket, coffee machine, wide selection of teas and biscuits in all of our offices
  • We are also an accredited employer with INZ

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