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Certification Administration Coordinator

3 months ago

Christchurch, Canterbury, New Zealand NZ Ministry for Primary Industries Full time

Job Title:
Certification Administration Coordinator

Role type:
Part Time, Permanent

Location:
Christchurch

Salary range:
$53,559 to $61,121 pro rata per annum, depending on skills and experience

Working Hours: 25 hours, Mon - Fri, 11:30am to 5pm
Kōrero mō te Tūranga - About the Role
This role sits within the Christchurch Certification Team within the Verification Services Directorate of New Zealand Food Safety.

Verification Services (VS) provides a range of food safety and biosecurity verification and certification services to support market access strategies for New Zealand.

We are looking for an Administration Coordinator who will come on board and be part of our close-knit team. We are looking for someone who is well organised and able to prioritise. They will work closely with the other certification admin coordinators and ensure communication is maintained across the week.

This role is based in our Christchurch office and this is an exciting opportunity for someone to be part of the New Zealand government to issue certification and facilitate trade from New Zealand to overseas countries.

You will be working with multiple stakeholders internally and externally and it is a great opportunity for someone who prides themselves in their ability to function to strict deadlines.


Core functions will include:

  • Support the Christchurch Certification team in all administration coordination including the Circuit and Live Animal teams.
  • Preparation of documentation and final checks, data entry into systems and databases and filing paperwork.
  • Stakeholder communication and answering internal and external enquiries
  • Processing and management of security paper and MPI Official Seals
  • Advising live animal clients on processes and requirements, checking certificates for correctness, ensuring all required supporting documentation has been provided, organising which vets will sign the certificates and ensuring they are available when the client arrives.
  • Providing administration and other office support services as required


The Certification unit work in a constantly evolving environment, so specific work activities may change in line with changing business needs.

Ngā Pūkenga me ngā Wheako - Skills & Experience

You will be a great collaborator and will engage with the Team Leader Certification and the wider VS team to organise and prioritise your work and ensure turnaround times are met.


To be successful for this role, you will have:

  • Excellent time management skills: Be able to organise, prioritise, multi-task to efficiently accomplish tasks and meet objectives
  • Strong administration background and accurate data entry skills
  • High attention to detail and the confidence to gather, organise and understand information.
  • Excellent customer service and communication skills (facetoface, telephone and written) with internal and external stakeholders
  • Quality focus and works well under pressure.
  • Demonstrate integrity and trust, ethics and values, resilience, adaptability, and openness.
Ngā hua o te mahi i te Manatū Ahu Matua - Benefits of working at MPI

  • Career development and internal opportunities across the branch and organisation
  • Additional MPI leave days
  • Annual Wellness payment
Whakamātau Whakapōauau me te Waipiro - Drug and Alcohol Screening

Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whanau and hāpori.

In your cover letter we'd like to know about you, your values, your whakapapa; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

Applications close at midnight on Monday, 20 March 2023.
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