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Personal Assistant/coordinator

3 months ago

Hamilton, Waikato, New Zealand Te Whatu Ora – Health New Zealand Waikato Full time

Personal Assistant/Coordinator - Te Manawa Taki Trauma Service

Job Number:

WAI26373

Where you'll be working:
Te Manawa Taki - Trauma System/Service | Waikato Hospital

The details:
Permanent - 64 hours per fortnight

Salary details:
Starting between $67,932 to $70,951 per annum pro rata
Be part of the national transformation in HealthBe in an environment that values culture and the team as a top priority
We provide an environment where input, initiative and innovation are encouragedBe part of a diverse and welcoming team**
Te whiwhinga mahi | The Opportunity

  • Do you crave a fulfilling role within a dynamic and innovative team? If so, the Te Manawa Taki (Midland Regional) Trauma Service has just the opportunity you have been waiting for. We are in search of a committed and enthusiastic Personal Assistant/Coordinator to join our team. You will be at the centre of our team, playing a crucial role in maintaining the efficiency of our administration system.
  • This is not your usual office job; it is an exciting and challenging career opportunity, where you will:
  • Be the driving force behind the smooth management of meetings
  • responsible for agendas, minute taking and room bookings, for all our local and regional meetings-
  • Collaborate closely with our dedicated clinicians and innovated Trauma Hub team, forging strong connections and fostering an environment of teamwork.-
  • Become the go-to person with our regional Hub team-
  • Manage staff leave requests-
  • Assist with recruitment using Taleo HR system-
  • Order stationery and process purchase orders using Oracle procurement system-
  • Provide support for our Midland Trauma website, update and source new material-
  • Coordinate events, symposiums, training sessions, and team-building activities, ensuring everything runs like clockwork-
  • Assist with material and development of communications and reports that reflect our commitment to excellence-
  • Lead administrative projects-
  • Manage the Clinical Director's calendar efficiently, highlighting and organising capabilities, and-
  • Support senior trauma management
    Click here

to view the position description.
- (Please note position descriptions can only be viewed on the Te Whatu Ora
  • Waikato website.)_

M

ō t

ātou Ratonga | About our Service

M

ōu | About you:

  • Exceptional Personal Assistant/Coordinator skills, coupled with a keen eye for details and unwavering accuracy
  • A high level of competence in Microsoft Office, and tech savvy
  • A friendly and approachable demeanour, along with a positive attitude
  • Effective time management and the ability to juggle multiple tasks seamlessly
  • Superb communication and written skills to ensure effective interaction with our dynamic team
  • A love of learning and willingness to learn new skills and seek help when needed
  • A commitment to excellence, adaptability to change, and an eagerness to embrace new challengesIf you have proven experience in a Personal Assistant/Coordinator role, and enjoy a challenge then this is the opportunity for you, and we want to hear from you

Ko wai mātou | Our Organisation

Te iwi Ngakaunui - People at Heart- Whakamana - Give and earn respect Whakaronga - Listen to me; Talk to me Mauri Pai - Fair play Whakapakari - Growing the good Kotahitanga - Stronger togetherIt is not very often something happens that is big; like, really big. Big to the point that it will touch the lives of every single person in the country. That is what we are talking about here. The provision of Health in Aotearoa New Zealand, and how its run is about to change in a big way.

  • Te Whatu Ora
  • Health New Zealand and Te Aka Whai Ora
  • Māori Health Authority will together shape the delivery of Health services in Aotearoa New Zealand for generations to come, and will form the core of a modern and integrated service looking after the needs of all our Whānau.
  • We are dedicated to achieving health equity for Māori and other priority populations. We are a Crown entity and an active partner in Te Tiriti o Waitangi. Te Whatu Ora
  • Health New Zealand is guided by Te Tiriti o Waitangi and is committed to upholding the articles.
  • Here at Te Whatu Ora
  • Health New Zealand, Waikato we have a team of 8,000 working across the Waikato where everyone plays a vital role in the care of our patients directly or nondirectly. Our vision is Healthy People. Excellent Care.
  • Te Whatu Ora, Waikato serves the largest Māori population and third largest Pacific population in Aotearoa New Zealand. Waikato Hospital in Hamilton is one of New Zealand's largest tertiary, teaching hospitals with over 600 inpatient beds and 22 operating theatres. Clinical specialities include Women's and Children Services, Cardiology / Cardiothoracic Surgery, Oncology and Haematology, Surgical services, and Mental Health and Addiction. Waikato Hospital is the Midland regional referral centre for multiple specialt