Personal Assistant to New Zealand Leadership Team

5 months ago

Hamilton, New Zealand Rabobank Full time

Job Overview & Purpose:
The purpose of the Personal Assistant role is to work in partnership with the Executive Assistant to CEO to ensure members of the New Zealand Leadership Team and the Head of Legal meet their objectives by providing high level, efficient and excellent personal assistance, administration and business support.

Context of Job:
As part of the central administration team, this role will assist the New Zealand Leadership Team and Head of Legal with tasks including diary management, meeting arrangements, travel bookings and expense claims. Critical to the role are exceptional corporate interpersonal, communication and time management skills.

Key Responsibilities and Accountabilities:

- Providing administration services to the Leadership Team and Head of Legal as required.
- Actively managing diaries for the Leadership Team and Head of Legal, ensuring efficient scheduling of meetings and resolving any potential conflicts.
- Assisting with the coordination of meetings, events and functions.
- Co-ordinating corporate travel bookings including developing itineraries, booking transport, meeting and event arrangements, and accommodation.
- Working with and providing support to other support team members across the business. Processing administration of expenses and invoices.
- Supporting the Leadership Team and Head of Legal with onboarding new members in conjunction with Human Resources.
- Ensuring complete confidentiality and integrity.
- Identifying opportunities for continuous improvement and alignment across the team/s.
- Maintaining an effective electronic filing and document management system.
- Providing other ad hoc administration requests as required.

Qualifications:

- Corporate administration qualification desirable. Experience:

- 3 to 5 years’ experience working as a Personal Assistant.
- Previous experience supporting senior executives.
- Strong proficiency in using the Microsoft Office suite, including Teams.
- Able to demonstrate excellent attention to detail.
- Typing speed of ideally 45wpm with excellent grammatical accuracy.

Knowledge:

- Interest and/or some knowledge of rural sector and finance / or banking industry experience.
- Knowledge of Rabobank systems. Skills:
Communication & Interpersonal Skills
- Excellent and professional written and verbal communication skills.
- Professional presentation and demeanour.
- Attention to detail and excellent organisational skills including time management and ability to prioritise in alignment with NZLT and Head of Legal’s objectives.
- Ability to work independently with mínimal direction.
- Ability to work proactively and collaboratively.
- Ability to remain calm and focused when managing multiple priorities.
- Ability to develop and maintain strong relationships with senior executives and networks with internal and external clients.

Technical and Specialist Skills
- Strong proficiency in the use of Microsoft - Word, PowerPoint, Excel and Outlook.
- Experience in diary management.
- Experience in co-ordinating and organising meetings, events and travel.
- The ability to manage multiple initiatives and resources.
- Ability to suggest improvements to systems and processes.
- Strong communication at all levels both written and verbal.

Planning and Organisation
- Ability to plan, prioritise and organise own work and perform under pressure.
- Self-motivated.

Adaptability
- Willingness to be flexible and agile in work approach to meet the demands of the business.
- View change as an opportunity to learn and be ready to adapt to new situations.
- Respond to changes with flexibility and optimism.

Rabobank Global Behavioural Skills:
Storytelling

Organises insights and defines a logical flow to tell a story.

Complex Problem Solving

Identifies problems and reviews related information, to develop and evaluate possible solutions.

Self-reflection

Takes time to reflect on own strengths and weaknesses, by asking feedback and uses this to develop and grow.

Service orientation

Takes accountability for providing a high level of service quality towards clients, sustaining client relationships.

Coaching

Guides and supports peers in improving performance and expand, refine, and build new skills.

Agility

Demonstrates the ability to change own actions, course or approach in a changing situation.

Judgement and decision-making

Considers the relative risks and benefit of potential actions to make the most appropriate decision.

Emotional intelligence

Is aware of own and others’ behaviours and attitudes and understands why people react as they do.

Negotiating

Brings different perspectives together and tries to reconcile differences.

Collaborating

Takes responsibility for both personal and team goals, while actively seeking and valuing the ideas, opinions and contributions of others.

Creativity

Comes up with new ideas, brings in new perspectives and experiments with other approaches to work related challenges, contributing to

  • New Zealand Leadership Team Assistant

    5 months ago

    Hamilton, New Zealand Rabobank Full time

    Job Overview & Purpose: The purpose of this role is to work in partnership with the Executive Assistant to CEO to ensure members of the New Zealand Leadership Team and the Head of Legal meet their objectives by providing high level, efficient and excellent administration and business support. You will provide exceptional and professional delivery of...

  • Personal Assistant/coordinator

    5 months ago

    Hamilton, New Zealand Te Whatu Ora – Health New Zealand Waikato Full time

    **Personal Assistant/Coordinator - Te Manawa Taki Trauma Service** **Job Number***: **WAI26373** **Where you’ll be working**: Te Manawa Taki - Trauma System/Service | Waikato Hospital **The details**: Permanent - 64 hours per fortnight **Salary details**:Starting between $67,932 to $70,951 per annum pro rata**Be part of the national transformation in...

  • Personal Assistant/coordinator

    5 months ago

    Hamilton, New Zealand Te Whatu Ora – Health New Zealand Waikato Full time

    **Personal Assistant/Coordinator - Te Manawa Taki Trauma Service** **Job Number**:WAI27138** **Where you’ll be working**: Te Manawa Taki - Trauma System/Service | Waikato Hospital **The details**:Permanent Part-time - 32 hours per week **Salary details**:Starting between $74,090 to $77,200 pro rata + KiwiSaver**Be in an environment that values culture...

  • Personal Assistant

    6 months ago

    Hamilton, New Zealand Calder Stewart Full time

    **Calder Stewart** We are a national leader in developing property and building solutions for the industrial, commercial, and rural markets in New Zealand. We employ over 450 people across six offices nationwide and every year we deliver outcomes for a growing list of local, national, and international clients. We remain a family-owned and operated...

  • Team Leader Te Awamutu

    5 months ago

    Hamilton, New Zealand Healthcare of New Zealand Full time

    At NZCL, we are dedicated to support disabled people in New Zealand. Our Disability Support Services reflect our belief that all people deserve to live fully, have equal opportunities, and achieve their ambitions. We are looking for an energetic and motivated Team Leader for our Residential Houses in Te Awamutu. You will lead a team in supporting our people...

  • Team Leader

    2 months ago

    Hamilton, New Zealand Scene to Believe Full time

    **Help spread the magical joy that is Christmas and lead one of our Santa photography teams in shopping centres across Australia and New Zealand.** **As one of our Team Leaders, you will help create unforgettable memories and make this festive season magical for families everywhere.** At Scene to Believe, our Christmas staff create unforgettable memories...

  • Assistant Shop Manager

    5 days ago

    Hamilton, New Zealand New Zealand Red Cross Full time

    Posted: 19/11/2024 Closing Date: 02/12/2024 Job Type: Casual Location: Hamilton Job Category: Retail **About the New Zealand Red Cross** We are guided by our Fundamental Principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in New Zealand, the Pacific and around the...

  • Educational Leadership Opportunity

    1 week ago

    Hamilton, Waikato, New Zealand Karangahake School Full time

    Karangahake School is a small rural school with three teaching spaces, providing a unique and rewarding environment for an Assistant Principal to develop their leadership skills.The role is ideal for someone looking to strengthen their leadership abilities and gain experience in a primary and intermediate setting. As an Assistant Principal, you will be...

  • Personal Assistant

    7 months ago

    Hamilton, New Zealand Asset Recruitment Full time

    Our client is highly successful in the world of buying and selling businesses. As part of a global network with a significant share of New Zealand business sale transactions, they are looking to grow their team to assist with the large pipeline of work ahead. **The attributes that will ensure your success in this fast paced and exciting role are**: - A...

  • School Leadership Visionary

    5 days ago

    Hamilton, Waikato, New Zealand Independent Schools Of New Zealand Full time

    The Board of Trustees is seeking a visionary leader to drive the next chapter of Southwell School, an esteemed independent co-educational primary school in Hamilton.As Head of School, you will inspire a high-performing management team and promote an innovative educational platform that fosters creativity and excellence.You will be a critical ambassador for...

  • Secondary School Assistant Principal Leadership Position

    3 weeks ago

    Hamilton, Waikato, New Zealand Hamilton Boys' High School Full time

    Leadership Opportunity at a Premier Secondary SchoolHAMILTON BOYS' HIGH SCHOOL is a leading state secondary school for boys, committed to academic excellence and student success. We are seeking an experienced and innovative educator to fill the role of Assistant Principal, responsible for assessment, student achievement tracking, and reporting.Key...

  • Team Leader

    4 days ago

    Hamilton, New Zealand AECOM Full time

    Company Description Pushing the limits of what is possible. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Here, you will have freedom to grow in a world of opportunity. Our global...

  • Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New Zealand

    1 day ago

    Hamilton, New Zealand Te Manawa Taki, Te Whatu Ora | Health New Zealand Full time

    Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New Zealand The Regional Clinical Director Public Health Medicine is a senior clinical leadership role in the Regional Public Health Service, a member of the Regional Leadership Group and initially, the Chair of the Regional Clinical and Professional Leadership...

  • Team Leader

    5 days ago

    Hamilton, New Zealand AECOM Full time

    Company Description Pushing the limits of what is possible. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Here, you will have freedom to grow in a world of opportunity. Our global...

  • Bovine Ivf Embryologist

    5 months ago

    Hamilton, New Zealand Vytelle Full time

    ABOUT VYTELLE We are a global precision livestock company reshaping how cattle producers worldwide unlock animal performance. Our portfolio includes world class Bovine phenotypic and genotypic data capture system via Vytelle SENSE and Vytelle INSIGHT which enables producers to accurately select desired traits to continually produce elite progeny, coupled...

  • Dental Assistant

    5 months ago

    Hamilton, New Zealand Te Whatu Ora - Health New Zealand Waikato Full time

    **Dental Assistant** **Job Number: HAM01375** **Where you’ll be working**:Oral Health Service, Cambridge and surrounding areas. **The details**:Full time 80 hours per fortnight **Te whiwhinga mahi | The Opportunity** We are seeking a Dental Assistant to join the Southern Oral Health Team. Southern area presently cover Cambridge, Matamata, Putaruru...

  • Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New Zealand

    4 weeks ago

    Hamilton, New Zealand Te Manawa Taki, Te Whatu Ora | Health New Zealand Full time

    Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New Zealand The Regional Clinical Director Public Health Medicine is a senior clinical leadership role in the Regional Public Health Service, a member of the Regional Leadership Group and initially, the Chair of the Regional Clinical and Professional Leadership Team. ...

  • Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New Zealand

    3 months ago

    Hamilton, New Zealand Te Manawa Taki, Te Whatu Ora | Health New Zealand Full time

    Regional Clinical Director Public Health Medicine, Te Manawa Taki, Te Whatu Ora | Health New ZealandThe Regional Clinical Director Public Health Medicine is a senior clinical leadership role in the Regional Public Health Service, a member of the Regional Leadership Group and initially, the Chair of the Regional Clinical and Professional Leadership Team.About...

  • Sales Director New Zealand

    3 months ago

    Hamilton, New Zealand Adtran Full time

    Welcome! Our Growth is Creating Great Opportunities! Thanks for your interest in working on our team! Sales Director New Zealand will be responsible for planning, organizing, and directing Adtran’s overall sales program to achieve sales volume and profits consistent with company objectives. This role will also be responsible for the direction and for...

  • Store Person

    5 months ago

    Hamilton, New Zealand Foodstuffs North Island Full time

    "Join our dynamic team and be at the heart of our operations - Unpack your potential as our next Storeroom Assistant!" We have an opportunity for a reliable team player with excellent communication skills and a focus on getting the job done to join our storeroom/inwards goods team as a Storeroom Assistant. **Purpose of the role**: Assist with the...