Personal Assistant/coordinator

3 weeks ago

Hamilton, New Zealand Te Whatu Ora – Health New Zealand Waikato Full time

**Personal Assistant/Coordinator - Te Manawa Taki Trauma Service**

**Job Number**:WAI27138**

**Where you’ll be working**: Te Manawa Taki - Trauma System/Service | Waikato Hospital

**The details**:Permanent Part-time - 32 hours per week

**Salary details**:Starting between $74,090 to $77,200 pro rata + KiwiSaver**Be in an environment that values culture and the team as a top priority**We provide an environment where input, initiative and innovation are encouraged**Be part of a diverse and welcoming team**

**Te whiwhinga mahi | The Opportunity**

Do you crave a fulfilling role within a dynamic and innovative team? If so, the Te Manawa Taki (Midland Regional) Trauma Service has just the opportunity you have been waiting for. We are in search of a committed and enthusiastic Personal Assistant/Coordinator to join our team. You will be at the centre of our team, playing a crucial role in maintaining the efficiency of our administration system.
- This is not your usual office job; it is an exciting and challenging career opportunity, where you will:

- Be the driving force behind the smooth management of meetings - responsible for agendas, minute taking and room bookings, for all our local and regional meetings
- Collaborate closely with our dedicated clinicians and innovated Trauma Hub team, forging strong connections and fostering an environment of teamwork.
- Become the go-to person with our regional Hub team
- Manage staff leave requests
- Assist with recruitment using Taleo HR system
- Order stationery and process purchase orders using Oracle procurement system
- Provide support for our Midland Trauma website, update and source new material
- Coordinate events, symposiums, training sessions, and team-building activities, ensuring everything runs like clockwork
- Assist with material and development of communications and reports that reflect our commitment to excellence
- Lead administrative projects
- Manage the Clinical Director’s calendar efficiently, highlighting and organising capabilities, and
- Support senior trauma management

**Click here** to view the position description.**
- (Please note position descriptions can only be viewed on the Te Whatu Ora, Waikato website.)_

**Ko o tatou painga | Our Benefits**
- As a team, we work tirelessly to ensure trauma patients receive the best care, regardless of when, where, or how the incidents occurred. We are trailblazers in trauma system development, having pioneered the first regional Level 1 trauma system in New Zealand.

**Mōu | About you**
- We are on the lookout for a self-driven team player who thrives on teamwork and has a genuine passion for making a difference.
- Exceptional Personal Assistant/Coordinator skills, coupled with a keen eye for details and unwavering accuracy
- A high level of competence in Microsoft Office, and tech savvy
- A friendly and approachable demeanour, along with a positive attitude
- Effective time management and the ability to juggle multiple tasks seamlessly
- Superb communication and written skills to ensure effective interaction with our dynamic team
- A love of learning and willingness to learn new skills and seek help when needed
- A commitment to excellence, adaptability to change, and an eagerness to embrace new challenges

**Mō tātou Ratonga | About our Service**

**Ko ngaa hua o te noho ki roto o Waikato, te mahi hoki ki Te Whatu Ora, Waikato | The Benefits of living in Waikato and working for Te Whatu Ora, Waikato**
- Located in the heart of the mighty Waikato, Health New Zealand | Te Whatu Ora, Waikato operates over a number of sites, Hamilton City our main campus and smaller community-based hospitals across our region. Hamilton City has easy access to beaches and mountains, so if your interests range from a host of water sports, mountain biking to vineyard lunches, the area has something for you right on your doorstep. To discover more about our stunning area, please **click here**.
- As part of our Health NZ, Waikato family, you’ll benefit from learning and development opportunities to support your career progression.
- We offer flexible and agile working opportunities alongside our Health NZ, Waikato benefits and staff discount schemes.
- We provide a range of health and wellbeing services to promote a healthy, happy workforce.

**He whare Manawanui, He whare Koronga | A committed workspace, a workspace with purpose**
- We are committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
- As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
- Greater diversity within our Health New Zealand | Te Whatu Ora family improves positive outcomes for the people and communities we serve.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion**

**Me pēhea te tuku t

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