Advisor Ministerial Correspondence

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
6 month Fixed-Term and Permanent position available.

Te whiwhinga mahi/The Opportunity

Come join us in our friendly and busy team, where you will be able to put your excellent writing and relationship building skills to good use We are looking for experienced Government practitioners with 18 months to two years of experience or recent graduates who can demonstrate an interest in the Machinery of Government.

To be successful in these roles you need to have exceptional communication skills, an understanding of the Machinery of Government, a sophisticated risk radar and the ability to be resilient and work as part of a team.

In return, we offer a friendly, supportive and flexible working environment with varied and meaningful work.

As an Advisor, Ministerial Correspondence, you will be responsible for providing timely, comprehensive and tailored Ministerial services, including the release of information to Ministers and Parliament, and responses to parliamentary, customer, and public requests for information.

This includes managing, processing, and drafting responses to requests for information, drafting responses to Ministerial correspondence and Written Parliamentary Questions, and working with relevant Minister's offices to proactively release Cabinet material.

You will work collaboratively with employees across the Ministry to ensure that responses meet statutory requirements, align to publicly available information, and are issued within relevant timeframes.

You will also work with other members of the team to identify and manage the response to complex and sensitive communications requests.

You will undertake regular reporting, have a continuous improvement focus and be involved with implementing new processes regarding official correspondence systems/databases, reports, and records.

You will ensure that requests are being assessed and logged within timeliness standards and that logging in the database is accurate.

You will provide regular updates and reports to stakeholders on correspondence volumes, timeliness, and feedback on quality.
This will be a busy and challenging role, so will require someone who is flexible, calm and can multi-task.

He pūkenga tou/Skills and Experience

  • Strong organisational and coordination skills
  • Excellent prioritisation skills, with the ability to manage multiple items of work at one time
  • Strong customer focus
  • The ability to build and maintain positive stakeholder relationships and effective networks
  • Superior communication and writing skills
  • Excellent attention to detail
  • Solid understanding of public sector arrangements and processes
  • Energy to thrive in a fast paced and time bound environment.
Ko wai mātou/Who we are

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

This position will report to the Team Leader in the Ministerial Relations and Services team, which is part of the Governance and Assurance team, in the Strategy, Governance and Finance Group at the Ministry of Justice.

The Ministerial Relations and Services team oversees and drafts responses to official correspondence, including Official Information Act and Privacy Act requests, Ministerial correspondence, Parliamentary questions and other pieces of correspondence for the Ministry.

Our team primarily works from the Justice Centre in Thorndon, Wellington. Our National Office team role models flexible working and working from home arrangements.

You will be joining a supportive and enthusiastic team who have a genuine interest in sharing knowledge and supporting one another in an enjoyable, busy and sometimes challenging environment.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

He aha ngā painga o tēnei mahi mōu/Why you will enjoy working here

Benefits:

  • Contributions to prescriptions for glasses
  • Online professional development portal
  • Access to a variety of inclusive and proactive networks, including Pacifica, Māori, Rainbow and Women's.
  • Free and confidential counselling sessions
  • Working from home capability
Utu ā-tau/Salary

Salary Range:

The remuneration band for this role is $66,518 to $93,908, effective 1 June 2023 the remuneration band for this role will be $70,518 to $97,90- the appointing salary will be based on skills and experience.

Tono mai/How to Apply

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