Controlled Technology Admin Coordinator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Mō te tūnga | About the role

As the Admin Coordinator, you will be the first point of contact for the Foreign Military Sales (FMS) and Controlled Technology programme office as part of Defence Logistics Command with the New Zealand Defence Force (NZDF).

You will be accountable for the day-to-day administration support to the programme and coordinating with NZDF personnel and our overseas partners to ensure requirements are met.


Your key responsibilities include:

  • Providing process advice internally and externally in regards to the Foreign Military Sales programme;
  • Ensuring Defence is compliant with managing controlled technology by providing advice around procedures, policies and legislative requirements;
  • Monitoring and maintaining the administration of registers for managing NZDF's obligations for FMS and controlled technology;
  • Assisting with month end payments reconciliations and investigating billing anomalies;
  • Providing backup support for the FMS Training Manager and other team functions as required to ensure continuity of work; and
  • Identifying opportunities for process improvements, including creating and updating SOP documentation.

Please Note:
The formal title for this role within NZDF is Foreign Military Sales and Controlled Technology Administration Coordinator.
Ngā pūkenga me ngā wheako | Skills and Experience

You will also have:

  • Previous experience working within Foreign Military Sales or a commercial sales administration role;
  • Excellent communication skills, both verbal and written;
  • Proven selfmanagement skills, with the ability to work autonomously and as part of a team;
  • An understanding of military terminology (beneficial); and
  • A working knowledge of SAP is desired, but not required.

Please note:

This role requires the ability to travel domestically and internationally, as well as hold a current, full NZ drivers' licence.

Mō mātou | About Us

Defence Logistics Command (DLC) supports the NZDF by providing logistics (maintenance, repair and overhaul (MRO)), most supply chain and warehousing operations (SCWO), commercial services and shared services to the single Services and HQ Joint Forces NZ.

The DLC support role is summarised by "feed, fuel, fix, arm, move, procure, and pay".

DLC provides logistics policy and advice internally to the NZDF and externally to NZDF's stakeholders on a Whole of Government (WoG) basis.

DLC is responsible for multi-national logistics policy and implementation through a series of bi-lateral and multilateral agreements and forums.

Every hour of every day, 365 days of the year, the New Zealand Defence Force is contributing to the defence, security and well-being of Aotearoa / New Zealand.

As a modern, professional military, it is our goal to maintain well-trained, equipped and disciplined armed forces that can react to crisis at short notice.

Nōu te rourou | What's in it for you
In return for your expertise, dedication and hard work, NZDF is offering remuneration reflective of your experience, along with:

  • Great benefits for you and your family.
  • Full time ongoing work.
  • Fully funded life cover up to $300,000.
  • 5 weeks annual leave per year.
  • Free onsite parking.
  • Opportunities for career development.
  • Variety, challenge and a chance to influence.
Me pēhea te tuku tono | How to Apply
To view the Position Description and to Apply, please use the links on this page.

Please note:

  • Applicants will be required to undergo a preemployment drug screening test prior to any offer of employment being made.
Applications close on Monday 1 May 2023.

Please note:

Applicants must be legally entitled to work in New Zealand (NZ) and be able to obtain and maintain the required level of NZ Government security clearance for the position applied for.

The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows:

Low level Security Clearance
- most preferably a NZ citizen, who has resided in this country continuously for at least the last five years, OR
- is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, the United Kingdom (UK) or the United States of America (USA); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

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