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Business Support Coordinator

3 months ago

Auckland CBD, New Zealand Tonkin + Taylor Full time

We are a dedicated team of professionals working in the environmental and consulting engineering space who enjoy our work and like to have fun.

Tonkin + Taylor is not only a place to work - it's a place where your work will make a difference.

If you are an individual that thrives on challenges, works well in a team, and is keen to support others to deliver their best; then this is the opportunity for you.


We have an opportunity for an experienced Business Support Coordinator to provide proactive high quality support to the Water team in Auckland as well as working closely with other Business Support Coordinators and teams across the country.


Key emphasis for this role will be organising travel and workshops, preparing presentations, collating reports and providing administration support for the team.

Experience in formatting Microsoft Word documents is a must

You will join a well-oiled team of high performers who value the support they receive.

The Water team manage multiple projects at any one time and need the support of their Business Support Coordinator to smooth out processes and tasks, allowing them to concentrate on the projects at hand.

Therefore, you will be a key point of contact and be comfortable coordinating multiple tasks.

About the role:

  • A key point of contact for the administrative needs of the Auckland team
  • Providing administrative support as required, i.e., taking minutes, meeting coordination and management, following up on actions, arranging morning teas, formatting of documents, travel arrangements and logistics
  • Ensuring that documentation is produced, published, and collated efficiently, you will provide word processing and proofreading services
  • Organising workshop, morning teas, collating reports and preparing presentations
  • Maintaining good relationships with internal stakeholders
  • Event management logistics and working closely with other Business Services areas across New Zealand
  • Assisting with the preparation of proposals or tender submissions
  • Manage onboarding and offboarding
  • Provide relevant training in T+T templates, etc
  • Developing and sharing communication

We are looking for someone who:

  • Shows initiative and has a proactive approach
  • Has a supportive mindset someone who is happy to roll up their sleeves and get stuck in
  • A flair for formatting documents and is a MS office superstar/expert
  • Good knowledge & technical strengths in Microsoft Office, Acrobat and Excel, publishing skills, Sharepoint and used company templates previously
  • Excellent communication skills, both written and verbal
  • Strong organisational, problem solving and time management skills someone who likes to tick things off and get things done
  • Confidence to use judgement and make appropriate decisions
  • Business Acumen
  • 5+ years experience in a similar role
- 'Everyone Matters' is one of our three core values at T+T, and we are committed to attracting and retaining a diverse workforce who foster inclusion, participation, and equal opportunity. We are proud to be an Immigration New Zealand Accredited Employer, a member of Diversity Works, and Partners of TupuToa and Pūhoro STEMM Academy. We particularly encourage speakers of Te Reo Māori or Pacific languages to apply. T+T are proud to be part of the Rainbow Tick Whanau and welcome applicants from rainbow communities._