Business Support Coordinator

6 months ago

Auckland City, New Zealand Madison Recruitment Full time

**Business Services Coordinator.**

**_Are you interested in getting into Project Administration/ Coordination work?_**
**_Looking for an opportunity to embellish your admin skills in a role that can take you places?_**

This CBD firm started out in 2005 by experts in their field, who believed they could provide a fresh approach to quantity surveying in New Zealand. They are a leader in their field, due mainly to the whole team’s commitment to putting the client’s needs first.

We are looking for a strong Administrator for their Auckland based team. It is a diverse role that will offer this team member an opportunity to grow personally and professionally in a dynamic environment. It’s their expectation that this vital team member will have key attributes such as the ability to adapt, someone highly organised, and acutely aware of deadlines, perhaps some creative skills as there is some marketing responsibilities involved, and has outstanding written and spoken English skills. The position is a full-time role, Monday to Friday based in Auckland CBD.

It is a diverse role that holds a lot of responsibility as well as the opportunity for development for the right “go getter”. The company is well respected in the industry and has a clear set of visions and values that all staff and directors strive to uphold and deliver. This is a great opportunity to work within a vibrant and fun organisation with a great culture.

**Accountabilities (just to name a few)**:

- Manage the bids & tender process, drive meetings, collate collateral materials and follow up outstanding contributions
- Create, edit and submit all proposals
- Liaise with external copywriting company and graphic designers where required
- Maintain a database of project experience
- Maintain company submission register
- Set up new projects
- Maintain company project register
- Support project team managers and associates as required
- Assist with drafting company invoices in ABTRAC and coordinating sign off with project managers
- Issuing invoices to clients
- Quality control of all company material to ensure brand message is consistent
- Assist with production of marketing collateral
- Update Company Social Media Sites (Instagram, Facebook and LinkedIn)
- Lead newsletter development and liaise with copywriting company
- Maintain/update company website using WordPress
- Liaise with Project Managers and Site Mangers to get company banners on site

**About you**:

- Previous experience in an office environment is important, if you have an interest in marketing or a creative degree or some kind this would be a perfect additon to the role as it does encompass a bit of a creative mindset
- Intermediate to high level Microsoft Office skills, particularly Word / Excel and Typing
- Attention to detail and ability to multi-task and the ability to work autonomously
- Demonstrated ability to organise and prioritise work, sometimes under pressure, with competing priorities
- You will always take pride in your work, consistently delivering high quality outcomes, and accountable for actions

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