Executive Assistant, Mayoral Office

We're on track to be the leading community-focused council in New Zealand, where everyone matters. That's our mission as we work towards improving the wellbeing of Hamiltonians. 

Join us in making Hamilton awesome

He angituutanga: The opportunity 

Are you ready to work at the heart of our city?

This is your chance to support our Mayor and the Mayoral Office in delivering world-class outcomes for Hamilton.

As an Executive Assistant, you'll play a pivotal role in ensuring everything runs seamlessly behind the scenes—because when the details are perfect, big things happen.

What you'll do

• Deliver high-level executive support to the Mayor and Mayoral Office.
• Manage complex calendars, travel arrangements, and meeting logistics.
• Optimise administrative systems and processes for maximum efficiency.
• Act as a trusted liaison, ensuring smooth communication and coordination.
• Contribute to a high-performance culture that reflects Council's reputation for excellence.

What we're looking for

• A highly organised, influential professional with exceptional attention to detail.
• Proven experience in executive support or senior administration roles.
• Outstanding communication and relationship-building skills.
• Ability to thrive in a fast-paced, dynamic environment.
• Discretion, professionalism, and a commitment to delivering world-class service.

Why join us?

At Hamilton City Council, we're passionate about creating a city that's vibrant, innovative, and connected. You'll be part of a team that values collaboration, excellence, and making a real difference for our community.

Ready to make Hamilton awesome?

Apply now and help us deliver world-class outcomes for our city

Oo puumanawa me oo wheako | Your skills and experience

• Extensive experience: Minimum 5–7 years as an Executive Assistant at C-suite or executive management level, ideally within central or local government.
• Exceptional organisational ability: Proactive thinker with strong problem-solving skills, capable of prioritising a varied and demanding workload with minimal supervision.
• Calm under pressure: Skilled at triaging and managing conflicting priorities while maintaining professionalism and composure.
• Advanced administrative expertise: In-depth knowledge of office management procedures, systems, and equipment.
• Technical proficiency: Highly skilled in Microsoft Office Suite (Word, Excel, PowerPoint) at intermediate to advanced level.
• Outstanding communication: Professional verbal, written, and interpersonal communication skills across all channels.
• Tech-savvy: Comfortable with meeting tools, virtual platforms, and troubleshooting basic technology issues.
• Discretion and confidentiality: Proven ability to handle sensitive information with the highest level of integrity.
• Emotional intelligence: Strong self-awareness, interpersonal skills, and ability to build trusted relationships.
• Change and improvement mindset: Demonstrated experience in implementing process improvements, particularly through technology.
• Leadership capability: Ability to model and articulate organisational vision and values.
• Cultural awareness: Working knowledge of Te Tiriti o Waitangi principles and a basic understanding of Te Reo Māori.

He aha te wariu o te utu kaimahi? | What's the salary? 

Circa $80K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei: Apply Now 

• View the position description.
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 08/12/2025

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.