executive assistant

5 days ago

Hamilton, Waikato, New Zealand Waikato Regional Council Full time NZ$60,000 - NZ$90,000 per year

We are looking for a proactive and forward-thinking Executive Assistant to support the Director and leadership team within our Resource Use Directorate. This role requires initiative, sound judgment, and the ability to anticipate needs, identify improvements, and take ownership of tasks that keep the Directorate running smoothly.

You must be able to work in an environment where constant interruptions are the norm. Your high-level communication skills combined with your self-motivation, attention to detail and 'can do' attitude will ensure your success in this role. You will enjoy working alongside the Executive, Resource Use Senior Leadership team and business support team, and have absolute professionalism in everything you do.

Mō te tūranga | About the role

This is a 13-month fixed term, full-time position (40 hours per week), ending in February 2027. For the right candidate, we can offer additional flexibility with the option of a 9-day fortnight (82 hours, pro-rated).

  • Provide high-level executive support, including confidential and sensitive matters
  • Manage correspondence for the Director, both internal and external
  • Prepare agendas and minutes for committees and leadership meetings
  • Organise and attend meetings, workshops, conferences, and planning days
  • Assist the wider Directorate and leadership team as required

Mō te tangata | About you

  • Strong organisational skills with the ability to manage competing priorities
  • Demonstrated initiative and problem-solving ability
  • Advanced Microsoft Office skills and experience in diary/inbox management
  • Excellent verbal and written communication skills
  • Previous experience preparing committee or board documentation and taking minutes
  • High attention to detail and accuracy
  • Ability to stay calm in a dynamic and changing environment, which can at times be high pressure

Mō ngā pūkenga | Qualifications and experience

  • Relevant qualification, or at least 3–5 years' experience in a senior EA or PA role
  • Ability to work to deadlines and under pressure
  • Professional, discreet, and methodical with sound judgment
  • Experienced in the management of information and maintaining information systems

Mō mātou | About us

  • We work hard to care for the mighty Waikato, so current and future generations will benefit from a healthy environment, strong economy, and vibrant communities.
  • Our mahi is as diverse as the region we care for and the people who share it. Our work helps look after our region's water, soil, air, geothermal areas and coasts - so we can all enjoy these precious resources for generations to come.
  • Customers sit at the heart of everything we do, and all staff have an important role to play in the delivery of exceptional customer service.
  • If you'd like to understand more about what we do please click here The work we do | Waikato Regional Council.
  • By partnering with iwi and working with many others in our communities, our collective kaitiakitanga will make the Waikato region even better. Together, we'll create a sustainable future that will make a positive difference to people's lives.

Mō te tuku tono | How to apply

  • Applications will be reviewed as they come in, and this role will close on Monday 8 November 2025.
  • For a copy of the role description, please click here.
  • If you have any questions about the role, please contact
  • Please click 'apply' and include your CV & cover letter as a PDF. Apply now

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