Office Manager

2 days ago

Auckland, Auckland, New Zealand Tribe Recruitment Full time

About The Company
StaplesVR is a leading provider of immersive VR/AR training solutions for defence, aerospace, space, and heavy industry. Using high-quality 3D imaging and film-level VR/AR development, they partner with global organisations - including the NZ Defence Force, NASA Ames, and top airlines - to deliver training that improves safety, efficiency, and workforce performance.

As StaplesVR prepares for its Series A capital raise, they're strengthening their operations to support growth across international markets. The Office Manager will be a key part of this, ensuring smooth operations across finance, HR, health and safety, and corporate administration.

About The Role
The Office Manager ensures the smooth, efficient, and compliant operation of StaplesVR's Auckland head office and administrative functions. The role spans finance, HR, health and safety, governance, and communications - supporting the CEO and broader leadership team to maintain operational rigour and a high-performing, values-driven culture.

  • Oversee finance and payroll processes, manage budgets, cashflow, and supplier contracts.
  • Ensure seamless office operations, facilities management, IT coordination, and security.
  • Support HR functions including recruitment, onboarding, performance reviews, and employee wellbeing initiatives.
  • Manage health, safety, and wellbeing systems in line with NZ legislation, including hazard registers and incident reporting.
  • Provide governance and board support, including meeting preparation, minute-taking, statutory filings, and coordination with investors.
  • Assist with communications, PR, and event coordination, maintaining brand and marketing assets.
  • Deliver general administrative support to the CEO and leadership team, including diary, travel, catering, and vendor management.
  • Maintain operational excellence, compliance, and confidentiality across all office and corporate functions.

About You

  • Minimum 3–5 years' experience in an office management, EA or senior administrative role.
  • Strong organisational and multitasking abilities with high attention to detail.
  • Excellent interpersonal and communication skills.
  • Proven experience managing office operations.
  • Experience supporting executive and/or board functions (desired).
  • Proficiency in Microsoft 365, Xero (or equivalent), and HRIS/payroll systems (desired).
  • Ability to thrive in a dynamic, fast-paced, and technology-driven environment.

Apply Now
Here at Tribe, we're currently experiencing a very high volume of applications, so it may take us a little longer than usual to get back to you.

To make sure we can continue supporting both candidates and clients to the highest standard, we kindly ask that all expressions of interest are submitted via this advert. This helps ensure your details reach the right consultant quickly, and we'll be in touch as soon as possible.

If you have any specific questions, please don't hesitate to contact Sarah Lewis on for a confidential chat.

To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.

At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We're all on a journey together so come along…

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