Office Administrator

4 days ago

Auckland, Auckland, New Zealand Global Wave Group Full time NZ$45,000 - NZ$65,000 per year

Office Administrator (City / Albany)

About the role:

Office Management

  • Manage daily office operations.
  • Handle visitor reception and mail management.
  • Maintain a tidy office environment and oversee procurement of office supplies.
  • Assist with business travel arrangements.

Administrative Support

  • Assist with employee onboarding and offboarding procedures.
  • Prepare and file administrative documents, contracts, and reports.
  • Help organize company events, team-building activities, and holiday celebrations.

Attendance and Timesheet Management

  • Collect and maintain daily attendance records.
  • Summarize timesheets for Auckland office staff on the 1st of each month and confirm with team leaders.
  • Support HR and Finance teams to ensure accuracy of attendance and payroll data.

Finance and Documentation Support

  • Assist with reimbursements, invoice collection, and basic financial recordkeeping.
  • Maintain and archive company documents and records.

Cross-Department Coordination

  • Provide administrative support to various departments and ensure smooth internal communication.
  • Complete ad-hoc administrative tasks assigned by management.

Requirements:

  • Minimum 1 year of experience in administration or office support (preferred).
  • Strong learning ability, fresh graduates are also encouraged to apply.
  • Excellent verbal and written communication skills in English and Mandarin.
  • Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
  • Proactive, detail-oriented, and a strong team player able to meet deadlines.
  • Responsible, adaptable, and highly organized with good time management skills.
  • Possession of a valid driver's license is preferred.

Working hours:

  • City office:
    11:00 AM – 7:30 PM
  • Albany office:
    10:00 AM – 6:30 PM

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