Office Manager

4 days ago

Auckland, Auckland, New Zealand Datamine Full time

We're looking for an office manager who is passionate about people and creating a workspace where they will thrive.

We aim to create a safe and happy environment for Dataminers to work in, and a welcoming place that clients want to visit. This role is pivotal in creating a positive and productive work environment. We want to keep the office running like clockwork, so need you to bring a proactive approach that shows you care about the small details, but also the people who work for Datamine.  

At Datamine, we aim to give people power through the ethical use of technology, to make decisions that transform their work, lives, and communities for the better. We collaborate closely with our clients to leverage insights and provide organisations with proven, repeatable success in this area. We thrive on making a difference.

Key responsibilities of the role are:

  • Act as a champion for people and culture
  • Improve the unique work environment to meet our evolving needs and brand image
  • Stock the office with groceries, stationary, office supplies
  • Plan and organise fabulous inhouse parties and events
  • Welcome clients and visitors to the office, ensuring a great Datamine experience
  • Coordinate with vendors and suppliers to ensure the office is well maintained and functional
  • Keep the overall office environment tidy and organised, plants watered, snacks, replenished, and ensure it is a place we can be proud of
  • Coordinate meeting rhythms and meeting room bookings to avoid booking conflicts
  • Book meetings, travel, accommodation, and calendar management for Dataminers as required
  • Ensure you're across everything happening in the office, visitors, high-profile workshops, etc.
  • Spot opportunities to improve process and work with the Process and Change Implementor
  • Work with departments like Accounts and HR to support office initiatives and requirements

Key competencies we are looking for:

  • Fun, social, empathetic, cares about People
  • Organised with excellent attention to detail
  • Planning and execution (a doer)
  • Proactive with communication happy to pick up the phone to a supplier to sort problems
  • Can follow a process and looks for opportunities to improve process
  • Can put a commercial lens on supplier interactions assess options and if we are getting value from services
  • Use of technology, Word, Excel, PowerPoint, Outlook

Ideal background/knowledge required for this role:

  • People focused, this role is about creating a workspace, not just about the building
  • Experience fulfilling this type of role, knows what a well-run office looks like
  • Available to be in the office 5 days per week
  • You have a history of improving things and make them better
  • You have a list, know where things are, and can prioritise
  • You look for ways to contribute and make things better

What Datamine offers:

  • A dynamic and diverse team of humans waiting to welcome you
  • Opportunity to make a significant impact on our people and business
  • Competitive salary and benefits including but not limited too free lunch everyday (yes there is such a thing) cooked by our inhouse chef, and barista made coffee from our café next door
  • Supportive and inclusive work environment
  • Flexibility
  • Continual learning opportunities
  • A place to grow and develop alongside your colleagues

At Datamine we believe we are better together, so if you are driven, pragmatic and get a kick out of ticking things off your to-do list, we would love to hear from you.

How to Apply

To apply for the position, please submit your resume and a cover letter highlighting your relevant experience (and yes, we read them all)

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