Reception and Facilities Coordinator

About the role

We are seeking a flexible, customer-centric candidate with strong communication skills to join our Corporate Services team. You will be the first point of contact for visitors and phone queries, whilst also engaging with our members and Law Society staff. The facilities aspect of this role will see you setting up and clearing meeting rooms, assisting with IT/AV, ordering and managing catering and other office tasks.

This is a casual, office-based position and the successful candidate would be available to assist the team on busy days and to cover leave.

Our office is open 8.30-5pm Monday to Friday.

What you will be doing:

• Welcoming visitors and contractors
• Answering phone enquiries from lawyers and the public
• Assist at the front desk with administrative tasks
• Coordination and booking of meeting rooms, setting meeting rooms up and arranging and setting up catering
• Ordering supplies and dealing with deliveries
• Other tasks supporting the smooth running of the office

Our ideal applicant will have some, or all, of the below:

• A positive, can-do attitude (as the role is varied)
• Customer service experience is preferred
• Knowledge or Microsoft Office suite and Zoom
• An interest and knowledge in IT and audio/video programmes
• Knowledge of facilities, building security/access systems
• An interest in health and safety
• Good communication and organisational skills
• Customer focus and ability to use initiative

We are looking for candidates who share our purpose of Kaitiaki of an exemplary legal professional in Aotearoa and understand how our values of Kaitiakitanga – tāria te wā, Manaakitanga and Pono underpin the work we do at New Zealand Law Society.

What we can offer

Become part of an exceptional team in a dynamic organisation, where the work is challenging and rewarding. We offer a cohesive workplace culture across our organisation with a number of social activities to come together across teams to connect and collaborate with colleagues. Your development and growth will be nurtured, and your work recognised and valued.

It is important that the Law Society can attract, support, and retain quality staff and one of the ways we can achieve this is by offering employees some flexibility to manage their work/life balance. We embrace flexible working to support our staff to deliver their best and achieve a good work-life balance and to connect and collaborate with others by providing a hybrid approach sharing your time between the office and home.

Other benefits of working at the Law Society include:

• Three days of Special Leave to use during our annual close-down period between Christmas and the new year
• Discounts and benefits as part of our membership partners programme
• Competitive remuneration

Diversity and inclusion are important to us, and the Law Society is keen to ensure that appointments reflect Aotearoa New Zealand's multicultural society. Applications from a diverse range of backgrounds are encouraged.

About the Law Society

The New Zealand Law Society Te Kāhui Ture o Aotearoa is the professional body for barristers and solicitors in New Zealand. The Law Society regulates all lawyers practising in New Zealand and is the membership organisation for practising lawyers. With 13 branches throughout the country, the Law Society is the Kaitiaki (guardian) of the practice of law in Aotearoa New Zealand and the consumers of legal services.

How to apply

If you would like to apply, please submit your CV and cover letter through Seek.

Shortlisted candidates may be contacted to submit an application form to provide some additional details.

Applications close 5pm, Wednesday 10 December 2025

Shortlisting may occur whilst the advertisement is open, so we encourage you to make an early application.

For a confidential discussion and additional information, including the position description, please contact the People and Culture team at 

Applicants for this position must have NZ residency or a valid NZ work visa.