Office and Facilities Coordinator

3 days ago

Auckland New Zealand ICM Asia Pacific Full time NZ$60,000 - NZ$90,000 per year

Office & Facilities Coordinator

Adaptiv – Grey Lynn / Ponsonby, Auckland
Work Type: Full Time | Location: On-site

Are you a proactive, organised, and hands-on Office & Facilities Coordinator? Join us at Adaptiv to support the smooth running of our offices across New Zealand and Australia. You will play a key role in managing office operations, facilities maintenance, travel bookings, and event coordination, ensuring our teams have the resources and environment they need to thrive.

About Us

At Adaptiv, we deliver premium integration solutions and services to businesses across the region. For over 20 years, we've built our reputation on quality, reliability, and technical excellence.

Based in stylish Grey Lynn/Ponsonby offices, our team enjoys a collaborative, people-first culture where curiosity, initiative, and growth are valued. We combine serious technical capability with a down-to-earth, can-do approach—and we're looking for someone who shares that mindset.

About the Role

This is a varied and dynamic role where no two days are the same. You'll be responsible for managing multiple operational aspects of our workplace—from liaising with suppliers and overseeing office logistics to organising internal events and supporting health and safety initiatives. If you are someone who enjoys taking ownership, solving problems, and keeping things running efficiently, you'll fit right in.

What You'll Be Doing:

  • Oversee the day-to-day management of office facilities and logistics across multiple sites in New Zealand and Australia
  • Coordinate office repairs, maintenance, and supplies to maintain a professional and comfortable work environment
  • Serve as the primary contact for property managers, lease arrangements, and facilities providers
  • Book and manage travel and accommodation for staff, ensuring smooth and efficient arrangements
  • Plan, organise, and deliver internal team events and larger company-wide gatherings across Australasia
  • Support workplace health and safety initiatives, ensuring compliance and promoting a safe working environment
  • Provide general administrative support to the executive team and assist with project coordination and culture initiatives

About You

  • 1–3 years' experience in office coordination, facilities management, or a similar role
  • Strong organisational skills with a practical, hands-on approach
  • Excellent communication and interpersonal skills, confident liaising with people at all levels
  • Ability to prioritise competing demands and manage multiple tasks efficiently
  • A problem solver who uses initiative and sound judgement to get things done
  • Resilient, adaptable, and positive with a can-do attitude and a good sense of humour
  • Proficient with Microsoft Office Suite, including Outlook, Word, Excel, and MS Teams

Why Join Adaptiv?

  • Be part of a supportive, friendly, and values-driven team
  • Work in a culture that balances professionalism with fun and flexibility
  • Take ownership of a diverse and impactful role within a growing company
  • Enjoy a workplace free from politics, where your contributions are valued

Please note: We are not engaging recruitment agencies for this role at this time.

  • Facilities/office Coordinator

    2 weeks ago

    Auckland City, New Zealand Emergent Full time

    Supportive and collaborative team - South Auckland Location - 4 - 6 month contract My client are looking for a Facilities/Office Coordinator to join their fabulous team, this is a great opportunity to get a foot into an exciting company. You will be responsible for ensuring the brand is presented in the best light and greet all visitors in a professional...

  • Programme Coordinator Asset and Facilities

    2 weeks ago

    New Zealand New Zealand Government Full time

    Programme coordinator, Assets & Facilities Permanent Full-Time Te Haeata/The Opportunity As Programme coordinator, you will work collaboratively within the Asset & Facilities Management team to provide support to the day to day operations of the team. A key focus will be producing written reports, maintaining spreadsheets, finances, and registers. Ō...

  • Facilities Helpdesk Coordinator

    1 week ago

    Auckland City, New Zealand Restaurant Brands Full time

    Facilities Helpdesk Coordinator (fixed-term, 12 months) We have a fabulous fixed-term vacancy in our property team due to an internal promotion. The facilities helpdesk takes incoming jobs from site managers and escalates them to the right technicians/teams, as well as problem solving through a new efficient ticketing process. We are seeking a resourceful,...

  • Facilities Coordinator

    5 days ago

    Auckland CBD, New Zealand CBRE GWS Enterprise Full time NZ$50,000 - NZ$80,000 per year

    Multinational technology clientOpportunity for Facilities Coordinator in a corporate environmentAuckland CBD | Tāmaki MakaurauAbout CBRECBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best...

  • Facilities & Property Coordinator

    2 weeks ago

    Auckland City, New Zealand Cultivate Full time

    Located in Epsom - Close to public transport - Opportunity to travel and enjoy site visits - Hybrid potential for 2 days work from home (flexible around days) **About the company**: A non-profit service provider who works with and supports communities to create positive and meaningful impacts. **About the role**: Join this team as a Facilities & Property...

  • Office Coordinator

    2 weeks ago

    New Zealand Singh Roadways Limited Full time

    Singhs Roadways is seeking someone to join our team as an Office Coordinator in Auckland. The purpose of this position is to coordinate the documentation function to ensure the delivery of world-class accurate and timely documentation delivery. Due the nature of this position you will be confident working under pressure and be able to demonstrate excellent...

  • Facilities Coordinator

    5 days ago

    Auckland City, New Zealand ICE BASE Full time

    This opportunity is delivered by ICE Early in Careers Community of programmes which means we have access to some great employer partners who can offer you meaningful and professional career pathways in industries such as STEM, Marketing, Advertising, Accounting, Financial Services, Tech, Law, Professional Services and the ability to network with other...

  • Facilities Coordinator

    2 weeks ago

    Auckland City, New Zealand HAYS Full time

    Facilities Coordinator **Your new company** You will be working for a multinational corporation that is the world’s largest and most broadly based healthcare company, that is committed to using their reach and size for good. They strive to improve access and affordability, create healthier communities, and put a healthy mind, body and environment within...

  • Maintenance Coordinator

    1 week ago

    Auckland City, New Zealand New Zealand Government Full time

    Maintenance Coordinator - Property - Te Whatu Ora Health New Zealand - Waitematā An opportunity has arisen for a motivated and organised Maintenance Coordinator to join the Property Team within the Facilities Services Group at Te Whatu Ora Health New Zealand (Waitematā region). The role will coordinate planned and reactive maintenance activity for...

  • Office Coordinator

    7 days ago

    Auckland City, New Zealand l'Oréal Full time

    ABOUT THE JOB - Be the welcoming face of L’Oréal in this full time, office based position. Meet and greet our visitors in an approachable and professional manner - Ensure any communications are dealt with in an efficient manner - Manage the front of office area and meeting rooms - Help managing corporate events and organising catering for the Distribution...