Project Administrator

2 days ago

Auckland City, New Zealand Vista Consulting Full time

We are hiring for OSTON STONE GROUP LIMITED, a professional stone fabrication and installation company based in Auckland. We specialise in the manufacturing and onsite installation of premium quality stone kitchen benchtops. We undertake projects across the North Island, predominantly in the Auckland region. To support our growing operations and recently expanded team of stonemasons, we are seeking a** Project Administrator (Project Coordinator)** to join us.

**Job Title**Project Administrator (Project Coordinator)**

Job Location: Auckland

Number of people need: 1

Employment Type: Full-time, Permanent

Days Required: Needs to be available from Monday to Saturday, between 7:30am to 6:30 pm

May need to work during weekends or public holidays;
Hourly Rate: $30.00 - $35.00

Hours per Week: Guaranteed minimum 30 hours per week. Up to 50 hours per week.

**Key Responsibilities include**:

- Coordinating project schedules, timelines, and daily task assignments for the stonemasonry and installation team
- Monitoring project progress, identifying potential delays, and communicating updates to management and clients
- Liaising with suppliers, contractors, and clients to ensure material availability, delivery schedules, and job requirements are met
- Preparing, maintaining, and filing project documentation, including work orders, contracts, safety records, and completion reports
- Assisting with resource planning to ensure adequate manpower, tools, and equipment are allocated for each project
- Supporting the procurement process by tracking inventory and arranging purchases of stone materials and supplies
- Ensuring compliance with health and safety regulations and company policies across all project sites
- Providing administrative support to the operations manager, including generating reports and coordinating internal meetings
- Managing customer communications regarding project milestones, queries, and feedback

**Requirements for the applicants**:

- Minimum of 3 years of experience in **project administration, coordination, or a similar role**, preferably in construction, manufacturing, or related industries
- OR completion of a relevant qualification in business administration, project management, or a related field
- Excellent organisational and time management skills, with the ability to prioritise and multitask under pressure
- Strong communication and interpersonal skills for liaising with clients, suppliers, and team members
- Proficiency in using project management software and Microsoft Office Suite (Word, Excel, Outlook)
- Understanding of workplace health and safety practices
- Familiarity with construction or stone fabrication projects is advantageous
- Valid driver’s licence and reliable transport preferred
- Ability to attend an onsite interview preferred
- A reliable, proactive, and solutions-focused approach

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