Office Assistant

6 days ago

Auckland City, New Zealand HAYS Full time

Incredible opportunity to join a Corporate Law Company as an Office Assistant

**Your new company**
Corporate law specialists, with deep legal and commercial knowledge and an unwavering focus on clients’ business objectives.

**Your new role**
To provide effective and proactive office administrative support to the business, and to work as part of a team reporting to the Office Manager.
- Looks after all catering for the office
- Makes coffees and organises lunches for the Directors, as required
- Creates or organises platters or other catering for internal team gatherings and organises weekly team lunches
- Runs errands for the Directors
- Co-ordinates diaries and arranges meetings for Directors
- First point of contact for all visitors and telephone calls
- Sets up meeting rooms for client and internal meetings
- Manages the kitchen, supplies and orders
- Manages office stationery and placing of orders
- Distributes office mail and arranges couriers
- Manages carpark and meeting room bookings
- Assists with basic accounts payable entries and receipts into the firm’s accounting system
- Prepares files for archiving off-site
- Compiles documents and creates electronic binders
- Monitors the firm’s access cards and ensures records are current
- Liaises with service providers, e.g., cleaners, building and tenancy maintenance teams

**What you'll need to succeed***
- Strong background in hospitality
- Professional, courteous manner with good communication skills
- Strong attention to detail
- Intermediate knowledge of Word and Outlook and a basic knowledge of Excel
- Ability to work unsupervised and to take initiative

**What you'll get in return***
- Join a close knit, friendly and sociable team
- A varied role - no two days are the same
- Working hours: 8:30am to 3:00pm

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2727626

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